|
|
STRATEGIC OUTCOMES |
ACTION |
|
Department: |
☒ Safe & Prosperous |
☒ Motion |
|
Finance |
☐ Active & Appealing |
☐ Resolution |
|
|
☒ Respected & Responsible |
☐ Ordinance - Introduction |
|
Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
|
Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Axon Software
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of multiple software subscriptions of Axon Draft One, Axon Auto-Transcribe Unlimited Service, Axon Evidence ECOM Pro conversion, and Device Connectivity services from Axon Enterprise LLC., Scottsdale, Arizona, utilizing a Sourcewell cooperative purchase agreement for a 46-month agreement with a yearly expense of $164,240.57 for a total expenditure of $656,962.24. (Police-CPA-27-008) (Thomas Garrity/Robin Wilson)
end
STRATEGIC OUTCOME:
The implementation of Axon’s advanced digital evidence management, transcription, and report-writing technologies aligns with the City Council’s strategic outcome of maintaining a Safe and Prosperous community. These tools improve operational efficiency, strengthen investigative capabilities, enhance the quality and consistency of police reports, and allow sworn personnel to dedicate more time to core public safety responsibilities. This technology initiative reflects Respected and Responsible stewardship of City resources by leveraging innovative solutions that increase productivity, reduce administrative workload, enhance transparency, and improve the management and accessibility of digital evidence across the organization.
REPORT:
The Yuma Police Department currently utilizes the Axon ecosystem for body worn cameras, in-car cameras, taser operations, and digital evidence management. As the volume of digital evidence, investigative recordings, and report writing requirements continues to grow, the Department has evaluated software solutions that integrate with the existing Axon platform and enhance operational efficiency.
The proposed contract expands the Department’s Axon services by adding Axon Draft Report Writing, Axon Auto-Transcribe Unlimited Service, Axon Evidence ECOM Pro, and Device Connectivity licenses for police personnel. These tools reduce administrative workload, improve report writing efficiency, enhance evidence management capabilities, and provide automated transcription for audio and video evidence.
Axon Draft uses transcription technology to generate an initial narrative from body worn camera audio, while staff retain full responsibility for reviewing, editing, and approving all reports. Auto Transcribe provides automated transcription of evidentiary recordings, reducing manual transcription and improving investigative workflows. The Axon Evidence ECOM Pro upgrade increases functionality within the evidence management system, and Device Connectivity licenses support ongoing integration with body worn camera equipment.
To maintain consistency with the Department’s existing Axon agreement, the proposed services will begin on July 1, 2026, and will be structured to co-terminate with the current contract. This alignment simplifies contract administration, budgeting, renewals, and vendor management, while ensuring uninterrupted access to critical public safety technology.
Approval of this purchase will provide the Department with advanced reporting, transcription, and evidence management capabilities that improve operational efficiency, support investigative functions, and allow personnel to devote more time to community safety and enforcement activities.
FISCAL REQUIREMENTS:
|
CITY FUNDS: |
$ 165,000.00 |
BUDGETED: |
$ 165,000.00 |
|
STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
|
FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
|
OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
|
TOTAL |
$ 165,000.00 |
Public Safety Fund and General Fund |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity for the first 12-months ($164,240.57) is provided in the FY 2027 City Council approved budget with the remaining 34-months ($492,721.70) to be programmed in future budgets, contingent upon City Council approval.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
|
Acting City Administrator: |
Date: |
|
John D. Simonton |
06/23/2026 |
|
Reviewed by City Attorney: |
Date: |
|
Richard W. Files |
06/22/2026 |