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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Bid Award: Polymer Meter Boxes and Lids
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SUMMARY RECOMMENDATION:
Summary Recommendation
Award to the lowest responsive and responsible bidder the purchase of various polymer meter boxes and lids at an annual expenditure of approx. $438,250.00 for a six-year period (total expenditure $2,629,500.00) to: Yuma Winnelson Co. (Utilities RFB-24-145) (Jeremy McCall/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Safe and Prosperous by ensuring the reliability and quality of the City’s water distribution system.
REPORT:
The polymer meter boxes will replace the existing concrete and metal meter boxes and lids. This replacement is in conjunction with the Advanced Metering Infrastructure (AMI) installation. AMI endpoints must be installed in polymer/plastic meter box lids for optimum communication and lifespan. The project is planned to be completed within a six-year period, with four to five thousand meter boxes being replaced each year.
Two bid responses were received. Yuma Winnelson is the lowest responsive and responsible bidder.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$2,629,500.00 |
BUDGETED: |
$ 2,700,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $2,629,500.00
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421-97-77-8160 Water Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2024 City Council approved budget
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
12-27-2023 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
12-25-2023 |