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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: Rear Loader
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of a 2026 Peterbilt Model 520/McNeilus 25 Yard truck, utilizing the cooperative purchase agreement originated by Houston-Galveston Area Council, for an estimated expediture of $411,508.61 to Rush Truck Centers of Yuma; Yuma, Arizona. (Public Works-CPA-26-013) (Joel Olea/Robin R. Wilson)
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STRATEGIC OUTCOME:
This vehicle purchase will allow Public Works, Street Division to replace one of the Rear Loader units providing trash removal from roadside and trails, aligning with the strategic outcome of Respected and Responsible.
REPORT:
The City will utilize a cooperative purchase agreement for the purchase of the rear loader for providing trash removal from roadside and trails. The 2014 rear loader is eleven years old and will be relinquished to surplus and sold online through the Public Surplus or the City Auction. Funds are included in the Fiscal Year 2026 Equipment Replacement Fund. The expected lead time for delivery of the unit will be 18 months.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$411,508.61 |
BUDGETED: |
$494,052.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $411,508.61
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Equipment Replacement Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved Budget and Equipment Replacement Program to purchasing the rear loader.
Due to the length of time to build the apparatus, the City encumbers and holds cash in the City’s investment pool to be carried forward to future budget years until the City receives the rear loader.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
07/18/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
07/17/2025 |