|
|
STRATEGIC OUTCOMES |
ACTION |
|
Department: |
☒ Safe & Prosperous |
☒ Motion |
|
Finance |
☐ Active & Appealing |
☐ Resolution |
|
|
☐ Respected & Responsible |
☐ Ordinance - Introduction |
|
Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
|
Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: School Safety Interoperability System
end
SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the use of a Strategic Alliance for Volume Expenditures (SAVE) Cooperative Purchase Agreement for software and services supporting the regional school safety interoperability system for an estimated total amount of $1,265,956.55. (YRCS-GNT-25-202) (Jeremy W. Jeffcoat/Robin R. Wilson)
end
STRATEGIC OUTCOME:
The purchase of software and implementation services to implement a regional school safety interoperability system contributes to the City Council’s strategic outcome of Safe and Prosperous by increasing the speed and accuracy of public safety response to emergencies on school campuses and builds upon existing initiatives between schools and public safety agencies to improve safety processes.
REPORT:
Recent threats and incidents at schools locally and nationwide have disrupted education and have diverted Police Department resources to investigate these threats. High profile incidents at schools nationally have spotlighted a need to improve communications and coordination between school staff and first responders in the event of an emergency response. The State of Arizona appropriated funds to law enforcement agencies in each county via the School Safety Interoperability Fund to implement a data sharing and communications platform for schools to alert public safety agencies of emergencies on campus, pinpoint the emergency’s location on the campus, and provide multimedia sharing capabilities. The Police Department was appropriated $1.35 million from the Arizona Department of Administration to develop this interoperable system for kindergarten through 12th grade public schools in Yuma County.
Schools have worked on implementing plans and procedures, facility improvements, and technologies to improve the safety and security of students and staff on their campuses. The school safety interoperability system seeks to integrate current school safety systems that utilize standards-based technologies to a common regional data sharing platform where schools can alert public safety agencies of an emergency on campus, and public safety agencies can automatically alert schools of incidents occurring near their campuses. The regional platform will be capable of streaming multimedia from school assets, share location and operational status data about staff on campus, and will enable public safety analysts the ability to correlate data from school safety systems and existing public safety assets to improve emergency response and investigation activities.
YRCS has worked collaboratively with the Police Department, the County School Superintendent’s Office, school districts throughout the county, and the primary 9-1-1 dispatch centers within the county to research and evaluate a solution that met the fund’s requirements and provided the most efficient integrations for public safety and schools. The City has an opt-in approach to this regional school interoperability system for schools to participate through entering into intergovernmental agreements with the City. The proposed solution is a five-year agreement for expenses related to this regional system. The City and participating schools will assess the system’s performance and develop a cost-sharing plan to sustain the system beyond the initial five-year agreement.
|
Fiscal Year 2025 |
$280,699.63 |
|
Fiscal Year 2026 |
$246,314.23 |
|
Fiscal Year 2027 |
$246,314.23 |
|
Fiscal Year 2028 |
$246,314.23 |
|
Fiscal Year 2029 |
246,314.23 |
|
Total |
$1,265.956.55 |
The School Safety Interoperability Fund was established consisting of monies appropriated to the fund by the Legislature. The Department of Administration administers the fund. Funds are distributed to the sheriff of a county, or a city, or town police department that establishes a school safety program.
FISCAL REQUIREMENTS:
|
CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 1,350,000.00 |
|
STATE FUNDS: |
$ 1,265,956.55 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
|
FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
|
OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 0.00
|
School Safety Interoperability Fund through State Grant Fund |
|
|
To total; right click number & choose “Update Field” |
|
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2025 City Council approved budget using state grant funding.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
|
Acting City Administrator: |
Date: |
|
Jennifer Reichelt for John D. Simonton |
11/25/2024 |
|
Reviewed by City Attorney: |
Date: |
|
Richard W. Files |
11/21/2024 |