|
|
STRATEGIC OUTCOMES |
ACTION |
|
Department: |
☐ Safe & Prosperous |
☒ Motion |
|
Finance |
☒ Active & Appealing |
☐ Resolution |
|
|
☐ Respected & Responsible |
☐ Ordinance - Introduction |
|
Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
|
Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchasing Agreement: Maintenance Repair and Operations (MRO) Supplies, Parts, Equipment, Materials and Related Services
end
SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the use of the cooperative purchase agreement initiated by the City of Tucson through Omnia Partners Network, for the purchase and delivery of MRO supplies, parts, equipment, materials and related services with W.W. Grainger Inc. of Lake Forest, Illinois, for an estimated annual expenditure of $195,000.00. (CPA-25-214 Building Safety) (Justin Lewis/Robin R. Wilson)
end
STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Active and Appealing by ensuring public and office spaces are well-maintained and operational.
REPORT:
The City of Tucson competitively bid the contract for MRO supplies, parts, equipment, materials, and related services through Cooperative Purchasing Network. The City of Yuma makes these types of purchases as needed for many of the items in support of daily operations citywide.
Items include lamps, lighting and ballasts, motors, pumps and air filters. Prices range from 5% to 40% off list price and include many specialized items that are not available locally. W.W. Grainger also offers free training and safety programs that department divisions within the City take advantage of.
Staff has determined that sufficient savings and the most current contract prices can be obtained by utilizing this cooperative agreement. This agreement will provide cost savings opportunities due to volume purchasing and save on administrative overhead costs by not having to bid the same commodity.
FISCAL REQUIREMENTS:
|
CITY FUNDS: |
$ 195,000.00 |
BUDGETED: |
$ 200,000.00 |
|
STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
|
FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
|
OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $195,000.00
|
Various City Funds |
|
|
To total; right click number & choose “Update Field” |
|
FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the City Council FY 2025 approved budget to enter this agreement.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
|
Acting City Administrator: |
Date: |
|
John D. Simonton |
12/09/2024 |
|
Reviewed by City Attorney: |
Date: |
|
Richard W. Files |
12/09/2024 |