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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Planning & Neighborhood Svc |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Neighborhood Services |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Bid Rejection: Mesa Heights Neighborhood Visual Improvement Program VIP-004
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SUMMARY RECOMMENDATION: Summary Recommendation
Pursuant to the Yuma City Code § 36-36, reject all bids received for the Mesa Heights Neighborhood Visual Improvement Program - Metro Mobile Project due to incomplete bid submittals (Planning and Neighborhood Services/Neighborhood Services) (Nikki Hoogendoorn)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Respected and Responsible by rejecting all bids which do not include all signed documents required by the solicitation for bids as in the best interest of the City.
REPORT:
As part of the Mesa Heights Neighborhood Revitalization Strategy Area (NRSA) Plan, the Neighborhood Services Division implements the Mesa Heights Visual Improvement Program (VIP). This program is offered as a cost-share initiative to improve the building façade of small businesses located in the Mesa Heights NRSA. The cost of each project under the Visual Improvement Program is split 80/20. CDBG provides 80% and the owner must provide at least 20% of the project cost.
Staff worked with the property owner to develop a scope of work, resulting in a Request for Bid (RFB) solicitation. Two bids were received. Following the evaluation process, both bids were deemed non-responsive due to missing required documents.
Yuma City Code § 36-36 permits the City Council to reject all bids received in response to a solicitation “if it is determined by the Council that such action is taken in the best interests of the City”.
Approving this motion will reject the responses received. The solicitation will be revised, re-advertised, and resolicited.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 78,444.34 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 78,444.34 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $78,444.34
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
NONE
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
10/08/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/07/2024 |