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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: YRCS Servers Infrastructure
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of replacement server infrastructure hardware and services, utilizing a Cooperative Purchase Agreement through the State of Utah with The Redesign Group, El Segundo, California for an estimated expenditure of $929,269.19 (Information Technology-CA-26-254) (Jeremy Jeffcoat/Robin R. Wilson)
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STRATEGIC OUTCOME:
This action supports City Council’s strategic outcome of Safe and Prosperous and Respected and Responsible by providing a secure and reliable server infrastructure platform for regional public safety agencies.
REPORT:
To ensure a secure and highly available server infrastructure for the regional public safety agencies utilizing the Yuma Regional Communications System (YRCS), it is necessary to replace the aging server hardware and associated services. The current equipment is approaching its end of manufacturer warranty with no extended manufacturer support available for the current solution. Extending the equipment’s use for an additional two years with third-party warranty services would incur costs exceeding $250,000.00 and will not provide necessary security updates, rendering further investment impractical. The lack of security updates could expose the system to vulnerabilities and risk a cyber security incident impacting all public safety agencies in Yuma County.
The proposed solution will support mission-critical systems, including computer-aided dispatch and records management, while ensuring compliance with cybersecurity requirements. The replacement proposal includes a five-year manufacturer warranty and support.
This purchase will be funded entirely through grants, with no impact on City finances. The participating YRCS agencies will share the ongoing operational and maintenance costs.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ $ 930,000.00 |
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STATE FUNDS: |
$ 929,269.19 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 929,269.19 |
State Grants |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget for this purchase.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
03/09/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
03/06/2026 |