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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Ratification of Purchase Order: Emergency Sewer Bypass Smucker Park
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SUMMARY RECOMMENDATION: Summary Recommendation
Ratify and approve a purchase order issued to Rain For Rent, Yuma, Arizona in an amount of $129,236.96 for emergency bypass of a sanitary sewer line at Smucker Park. (Engineering/Utilities- EM-24-285) (David Wostenberg/Jeremy McCall/Robin R. Wilson)
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STRATEGIC OUTCOME:
The emergency sewer bypass pumping for Smucker Park supports the strategic outcome of Safe and Prosperous by ensuring both safety and sanitation of an adjacent school, park, and the environment.
REPORT:
On January 22, 2024, the Utilities Department responded to a Sewer Sanitary Overflow (SSO) due to a damaged sewer line by Meridian, the general contractor hired by Yuma County Flood Control District. Utilities Department contacted Rain For Rent to place an emergency by-pass to enable City of Yuma Public Works Collections crews to repair the line of a 20-foot section of 12-inch sewer line.
On February 6, 2024, the Utilities Department responded to a collapsed manhole at the construction site due to embankment erosion that supported the manhole. The manhole structure emitted debris into the sewer line causing a blockage. Rain For Rent was contacted to place an emergency by-pass until the line was cleared.
On Feb 8, 2024, the City received a call from Meridian that a section of 18-inch sewer was leaking into Smucker Park Basin, which is adjacent to the Kofa High School parking lot. The City assessed the area and contacted Rain for Rent to do emergency by-pass to inspect the integrity of the sewer line. Once the City identified the issue, the City searched for a company to install a Cured in Place Pipe. The City contracted SAK to do the repair, which was approved through a ratification on May 15 by City Council.
Approval of this motion ratifies the $129,236.96 expenditure by purchase order to Rain For Rent.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$129,236.96 |
BUDGETED: |
$129,236.96 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
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TOTAL |
$129,236.96 |
431-97-77.8140 - 0013-Storm Smucker Park Basin |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the City Council FY 2025 approved budget to ratify and approve this purchase order.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
07/08/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
07/03/2024 |