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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: YRCS Software Network Equipment and Services
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of network equipment and services supporting the regional public safety software system utilizing a Cooperative Purchase Agreement through the State of Arizona for a total amount of $659,803.02 from Advanced Network Management, Inc., Scottsdale, Arizona. (Information Technology- GNT-25-268) (Isaiah Kirk/ Jeremy W. Jeffcoat/Robin R. Wilson)
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STRATEGIC OUTCOME:
The purchase of network equipment and services to facilitate the implementation of a regional public safety software system contributes to the City Council’s strategic outcome of Safe and Prosperous by increasing the reliability, security, and performance of the regional network.
REPORT:
The Yuma Regional Communications System (YRCS) has received grant funding from Arizona Department of Emergency and Military Affairs agreement M23-007 to implement a modern public safety software system to increase the interoperability and efficiency of its member public safety agencies. The goals of the new public safety system include increasing the use of mobile device technologies, reducing repetitive data entry, and providing access to advanced analytic tools. The public safety system is a comprehensive data platform for public agencies that requires implementing many related components to form a complete solution. Much of the current public safety software network is outdated, at the end of manufacturer support, and needs replacement by new equipment.
The current public safety software network equipment is inadequate to support the extensive future network requirements of the public safety software system. As cyber security threats have evolved, the regulatory and industry standards have shifted to address these threats. The proposed network equipment is designed to implement zero trust security models that maintain strict access control to the system from a variety of public and private networks. Due to the end of manufacturer support status of many components of the current network, the public safety software system is at increased risk of disruptive incidents due to hardware failure. The network is also expanding, bringing on the Arizona Western College Police Department, as well as many additional interfaces to outside agencies’ systems. The proposed network equipment accounts for all new requirements for the system and is scalable for future requirements.
The one-time purchase of the equipment and services will use State grant funds, and all future maintenance costs will be paid through the YRCS public safety software system user fees paid by all participating agencies.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 3,800,000.00 |
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STATE FUNDS: |
$ 659,803.02 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $659,803.02
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YRCS Com Grants |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2025 City Council approved budget for this purchase. This is grant funded and has no impact on the City’s general fund
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
02/24/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
02/23/2025 |