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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Bid Rejection: Main Street Water Treatment Plant Filters 9, 10, 11, & 12 Rehabilitation and Upgrades Phase 3
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Pursuant to the Yuma City Code § 36-36, reject the bid received for the Main Street Water Treatment Plant Filters 9, 10, 11, and 12 Rehabilitation/Upgrades Phase 3 project due to the bid exceeding the allocated amount for the Capital Improvement Project. (Engineering-RFB-26-200) (Dave Wostenberg/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Respected and Responsible by rejecting the bid, which exceeds the budgeted amount.
REPORT:
The existing filter and backwash system at the Main Street Water Treatment Plant is over 40 years old. A potential failure is possible due to the age of the structurers and equipment. System failure may result in lengthy service interruptions for a majority of water customers.
The project was budgeted in the Capital Improvement Program in the amount of $4,340,000.00. The single bid received substantially exceeded the allocated amount for this project and no additional funding is available for this project this fiscal year.
Yuma City Code § 36-36 permits the City Council to reject all bids received in response to a solicitation “if it is determined by the Council that such action is taken in the best interests of the City.”
Approving this motion will reject the bid received. The solicitation will be revised, readvertised, and resolicited.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 4,340,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 0.00 |
0037-WATER10 |
FISCAL IMPACT STATEMENT:
NONE
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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Jennifer Reichelt for John D. Simonton |
05/11/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
05/11/2026 |