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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☒ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Bid Award: Grass Seed
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of grass seed to the lowest responsive and responsible bidders, Wilbur Ellis of Phoenix, Arizona for $150,914.00, Ewing Irrigation of Phoenix, Arizona for $15,495.20 and Helena Agri Enterprises for $6,500.00 from Los Angeles, California. (Parks and Recreation RFB-26-349) (Eric Urfer/Robin R. Wilson)
end
STRATEGIC OUTCOME:
The motion supports the City Council’s strategic outcomes of Respected and Responsible and Active and Appealing. Awarding this purchase to the three lowest responsible bidders will provide winter landscaping for the City Golf courses, grass in City parks for activities, and ensure the City has utilized funds in a respected and responsible manner.
REPORT:
This contract provides for the purchase and delivery of grass seed for use by Parks and Recreation at various City parks, golf courses, and other sports fields.
This bid is based on 132,700 pounds of seed. The locations for over-seeding align with the department’s usage patterns. Specifically, seeding will be limited to the tees, greens, and fairways at Desert Hills Golf Course. At the Par 3 Golf Course, seeding will cover the tees, greens, and surrounding areas. Additionally, athletic fields and some open spaces throughout City parks will be over seeded.
Bids were received from eight vendors. The two lowest bid responses did not meet the specifications; it is recommended to award the next lowest bidder.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 172,909.20 |
BUDGETED: |
$299,902.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 172,909.20 |
General Fund and Two Percent Special Revenue Fund. |
FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2027 City Council approved budget to award this bid.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
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