|
|
STRATEGIC OUTCOMES |
ACTION |
|
Department: |
☒ Safe & Prosperous |
☒ Motion |
|
Finance |
☐ Active & Appealing |
☐ Resolution |
|
|
☐ Respected & Responsible |
☐ Ordinance - Introduction |
|
Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
|
Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: Public Safety Software System Servers for YRCS
end
SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of software, equipment, and services supporting the regional public safety software system utilizing Cooperative Purchase Agreements to SHI International Corporation, Dallas, Texas in the amount $289,655.62 and AHEAD, Inc., Chicago, Illinois in the amount of $198,309.74 for a combined total of $487,965.36. (Information Technology/YRCS-GNT-25-170) (Jeremy W. Jeffcoat/Robin R. Wilson)
end
STRATEGIC OUTCOME:
The purchase of server software, equipment, and implementation services to facilitate the implementation of a regional public safety software system contributes to the City Council’s strategic outcome of Safe and Prosperous by increasing the efficiency and interoperability of regional public safety operations. The public safety software system supports the numerous workflows performed by regional public safety agencies to maintain public safety throughout the region.
REPORT:
The Yuma Regional Communications System (YRCS) has received grant funding from Arizona Department of Emergency and Military Affairs to implement a modern public safety software system to increase the interoperability and efficiency of its member public safety agencies. The regional public safety software system includes public safety agencies from the City of Yuma, Yuma County Sheriff’s Office, City of San Luis, City of Somerton, Town of Wellton, Cocopah Tribal Police, and Quechan Tribal Police. The goals of the new public safety system include increasing the use of mobile device technologies, reducing repetitive data entry, and providing access to advanced analytic tools. The public safety system is a comprehensive data platform for public agencies that requires implementing many related components to form a complete solution.
Some of the fundamental, prerequisite components of the public safety software system includes server hardware and software. The proposed user software applications require additional datacenter infrastructure at San Luis Public Safety for a total cost of $198,309.74. The infrastructure is made of software and hardware components (server and storage, operating system and virtualization). All public safety programs, including Tyler Computer-aided Dispatching, Tyler Law Enforcement Records Management System, Tyler Public Safety Mobile, Tyler Jail Management System, and remote access and authentication services, are built on top of this infrastructure. Due to the close integration of the hardware and software components, dependencies have been created. Many times, the producers of these components offer optional or necessary upgrades or enhancements to their products. IT staff members are expected to follow the guidelines set forth by each manufacturer to maintain normal operations, support for all products, while maintaining secure and reliable data. Protecting critical data from cyberattacks necessitates the use of tried-and-true solutions.
Converged infrastructure solutions are a tried-and-true solution for such requirements. They integrate core datacenter technologies (servers, storage systems, networking, security, and management software) into a single system that can be deployed, managed, and supported more efficiently than if these technologies were bought and built separately. By reducing the complexity and risk of operating enterprise-grade datacenter infrastructure, this converged solution will enable IT to confidently focus on upcoming and new projects and responsibilities, while also providing a safe and secure environment for the City’s public safety services to operate.
Additionally, all current and proposed datacenter environments for YRCS member agencies require a Microsoft operating system license upgrade to support application requirements. Additional Microsoft operating system licenses needed to support the new public safety software system total $289,655.62. The quoted solutions are key components to initiate the regional public safety software system project.
FISCAL REQUIREMENTS:
|
CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 3,800,000.00 |
|
STATE FUNDS: |
$ 487,965.36 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
|
FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
|
OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $487,965.36
|
Radio Communications |
|
|
To total; right click number & choose “Update Field” |
|
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2025 City Council approved budget for this purchase. This is grant funded and has no impact on the City’s general fund.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
|
Acting City Administrator: |
Date: |
|
John D. Simonton |
10/29/2024 |
|
Reviewed by City Attorney: |
Date: |
|
Richard W. Files |
10/28/2024 |