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STRATEGIC OUTCOMES |
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ACTION |
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Department: |
X |
Safe & Prosperous |
X |
Motion |
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Finance |
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Active & Appealing |
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Resolution |
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Respected & Responsible |
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Ordinance - Introduction |
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Division: |
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Connected & Engaged |
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Ordinance - Adoption |
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Procurement |
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Unique & Creative |
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Public Hearing |
TITLE:
title
Request for Proposal Award: Third Party Administrator for Workers’ Compensation
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize a one-year, third party administrator contract for workers’ compensation services with TRISTAR Claims Management Services, Inc. of Long Beach, California, with the option to renew for four additional one-year periods at an estimated annual expenditure of $50,000.00. (Human Resources-RFP-27-117) (Monica Welch/Robin R. Wilson)
end
STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Safe and Prosperous, as it assures the City complies with applicable state and federal mandates while providing care and benefits to City employees injured in the workplace.
REPORT:
The City of Yuma has been a qualified self-insurer authorized by the Industrial Commission of Arizona since October 1, 1995. The third-party claims administration services include processing claims and coordinating medical reviews for industrial cases in accordance with the Industrial Commission of Arizona’s requirements.
The City issued a Request for Proposal (RFP) for third-party workers’ compensation administration services and received two responses. Each proposal was reviewed and scored according to the evaluation criteria established in the solicitation.
The City has contracted with TRISTAR for the last 15 years.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 50,000.00 |
BUDGETED: |
$ 50,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$50,000.00 |
Workers Comp Fund |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2027 City Council approved budget to enter this contract.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
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X |
Department |
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City Clerk’s Office |
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Document to be recorded |
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Document to be codified |
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Acting City Administrator: |
Date: |
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John D. Simonton |
11/09/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
11/09/2026 |