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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Switch Refresh Project (Access Layer)
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of Cisco Network devices, equipment, and licensing utilizing a Cooperative Purchase Agreement through the State of Arizona for an estimated total amount of $368,215.00 to Advanced Network Management, Inc., Scottsdale, AZ. (Information Technology - CPA-24-001) (Jason Smith/Robin R. Wilson)
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STRATEGIC OUTCOME:
The purchase of Networking equipment contributes to the City Council’s strategic outcome of Connected and Engaged, Safe and Prosperous, and Respected and Responsible by ensuring that Citywide core services remain secure and operational. Networking and its components are critical to all forms of communication, and the key pieces of infrastructure that keeps our City connected.
REPORT:
To improve the City’s current networking infrastructure, while ensuring consistent availability and functionality, aging hardware and software must be addressed to align with best practices and bolster the City’s security posture. The City’s network infrastructure is aging, and devices are no longer supported by the manufacturer. With the purchase of this equipment, the City will enter into a lifecycle plan to address the aging hardware while ensuring the City doesn’t fall out of support for the equipment in the future.
The City’s networking infrastructure serves as the foundation for all forms of communication utilized between City employees, City departments and locations, and community members. The network infrastructure is comprised of hardware components (switches, routers, telephony, and firewalls) and software components that operate the networking devices. All City business, applications and software, servers and storage are built on top of this network. Due to the close integration of the hardware and software components, dependencies have been created. Many times, the producers of these components offer optional or necessary upgrades or enhancements to their products. IT staff members are expected to follow the guidelines set forth by each manufacturer to maintain normal operations and support for all products, in order to provide secure and reliable data.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 368,215.00 |
BUDGETED: |
368,215.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $368,215.00
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001-15-26-8980 General Fund - Information Technology |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the City Council approved FY 2024 budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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Jennifer Reichelt for John D. Simonton |
10/24/2023 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/20/2023 |