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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☒ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Request for Qualifications: Desert Hills Irrigation Upgrades & Water Conservation Program
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the City Administrator to execute a contract for Desert Hills Irrigation Upgrades & Water Conservation Program construction services to, Diamond Golf International, Oro Valley, Arizona in the amount of $4,037,767.87. (Engineering-
RFQ-25-008) (David Wostenberg/Eric Urfer/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcomes of Active and Appealing to provide premier services and amenities to the City’s golf courses, and Respected and Responsible as this project is part of a water conservation program.
REPORT:
The existing irrigation systems at both Desert Hills Golf Course and the Par 3 Golf Course have exceeded their expected lifespan. In response, the City secured a grant from the Water Infrastructure Finance Authority (WIFA) of Arizona as part of a water conservation initiative. This project aligns with the grant agreement and aims to enhance water efficiency and sustainability at the City’s two golfing facilities.
The project entails the installation of a new, fully functional irrigation system for both golf courses, which will include high-density polyethylene irrigation lines, valves and valve boxes, sprinklers, and an upgraded control system. Additionally, the project will convert certain turfgrass areas to desert landscaping and implement limited renovations to bunkers.
This upgrade will not only improve the irrigation efficiency but also contribute to the City’s ongoing efforts in water conservation.
One response was received and during the bid review process, it was determined that line items relating to the Par 3 pond removal and work associated with upgrading the fertigation system were not necessary. As a result, these line items were removed and the project scope was reduced accordingly.
Approving this motion authorizes the City Administrator to execute the described contract with Diamond Golf International. The project is expected to commence in March 2025 and be completed by October 2025.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 1,243,509.00 |
BUDGETED: |
$ 4,385,000.00 |
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STATE FUNDS: |
$ 2,794,260.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 4,037,769.00
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2% Tax Special Revenue Fund Water Infrastructure Financing (WIFA) |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2025 City Council approved budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
10/29/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/28/2024 |