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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Information Technology |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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YRCS |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Grant Award: Yuma County 9-1-1 System Annual Funding Award
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the City Administrator to execute the required documents with Arizona Department of Administration 9-1-1 Program Office (ADOA) to disperse awarded grant funds from the Emergency Telecommunication Services Revolving Fund to pay for authorized contractual costs related to equipment and services used in the operation of 9-1-1 services in the Yuma County region. (Information Technology/YRCS) (Jeremy W. Jeffcoat)
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STRATEGIC OUTCOME:
This grant award supports the City Council’s strategic outcome of Safe and Prosperous. The Yuma County region, which includes the City of Yuma, maintains strong public safety partnerships to keep the Yuma County community safe and ensure future prosperity. This Grant Agreement demonstrates a commitment to safety by ensuring the equipment and network supporting 9-1-1 services continues to receive the funds necessary to provide emergency services to the City of Yuma and surrounding communities.
REPORT:
The Yuma Regional Communications System (YRCS) is a consortium of governmental public safety agencies in the Yuma County region and includes, among others, the City of Yuma, Yuma County, San Luis, Somerton and Rural Metro Fire Department. The City of Yuma is the agency applying for and administering the Grant Award on behalf of YRCS.
The grant proceeds will be utilized by public safety agencies to cover contract costs for 9-1-1 equipment and services at the public safety answering points for the City of Yuma, Yuma County, San Luis, Somerton and Rural Metro Fire Department. This is a no-match grant, and will pay 100% of authorized contracted services. The grant will be managed by the 9-1-1 County System Administrator through YRCS. The Grant Agreement term is July 1, 2024 through June 30, 2025. The grant award is in the amount of $545,690.00, to be dispersed as follows:
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Award Breakdown |
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Contractual/Outside Services |
$536,477.00 |
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Other/Administrative Costs |
$9,213.00 |
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Total Award |
$545,690.00 |
By adopting this motion, the Mayor and City Council authorize the City Administrator to accept grant funding, on behalf of YRCS, from ADOA and to execute the attached Grant Agreement.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 545,690.00 |
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STATE FUNDS: |
$ 545,690.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 545,690.00
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406-15-40-AZ911 |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
The $545,690.00 in State funds represents the grant award total. This is a zero-match grant requiring no City funds to receive the grant funding. Monthly invoices and funding reports will be submitted to ADOA for funds to be disbursed to an account set-up by the City of Yuma. Payments will be made on the invoices using the funds received. There is no up-front payment expense to the City of Yuma. The account will be established once the agreement has been signed.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☒ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
6/18/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
6/17/2024 |