|
|
STRATEGIC OUTCOMES |
ACTION |
|
Department: |
☒ Safe & Prosperous |
☒ Motion |
|
Finance |
☐ Active & Appealing |
☐ Resolution |
|
|
☐ Respected & Responsible |
☐ Ordinance - Introduction |
|
Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
|
Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchasing Agreement: Elevator Maintenance Services
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the use of the cooperative purchase agreement initiated by the City of Tucson through Omnia Partners Network, for the purchase and delivery of elevator, escalator, chairlift and platform lift maintenance and repair and related services with Otis Elevator, Farmington, Connecticut, for an estimated annual expenditure of $24,000.00 (Facilities Management-CPA-21-139) (Justin Lewis/ Robin R. Wilson)
end
STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Safe and Prosperous by funding essential elevator maintenance and repair services, ensuring public and administrative spaces remain safe, accessible, and fully operational.
REPORT:
The City maintains and operates several elevators that are subject to Arizona Division of Occupational Safety and Health (ADOSH) codes. To adhere to these ADOSH codes and ensure proper elevator functionality, the City requires a vendor to conduct annual inspections, along with repairs and upgrades as needed to maintain compliance. This contract covers maintenance, repairs and inspection compliance for the City elevators.
According to ADOSH codes, the annual service agreement to maintain the City’s elevators is estimated at $9,000. However, the cost does not include repairs or upgrades. To accommodate these expenses, City staff has allocated a budget of $15,000 per year based on prior expenditures for repairs and upgrades. With a 5-year term and an estimated total value exceeding $100,000, City policy requires City Council approval for this contract.
Staff has determined the sufficient savings and the most competitive contract prices can be obtained by utilizing this cooperative agreement. This agreement will provide cost savings opportunities through volume purchasing and reduce administrative overhead costs by avoiding the need to bid the same commodity.
FISCAL REQUIREMENTS:
|
CITY FUNDS: |
$ 24,000.00
|
BUDGETED: |
$ 24,000.00
|
|
STATE FUNDS: |
$ 0.00
|
AVAILABLE TO TRANSFER: |
$ 0.00
|
|
FEDERAL FUNDS: |
$ 0.00
|
IN CONTINGENCY: |
$ 0.00
|
|
OTHER SOURCES: |
$ 0.00
|
FUNDING: ACCOUNT/FUND #/CIP
Various City Funds
|
|
TOTAL |
$ 24,000.00
|
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget to enter this service contract.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
|
Acting City Administrator: |
Date: |
|
John D. Simonton |
8/26/2025 |
|
Reviewed by City Attorney: |
Date: |
|
Richard W. Files |
8/25/2025 |