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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☐ Motion |
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Parks & Recreation |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☒ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Administration |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
DELETE Amend Yuma City Code: Parks, Arts, and Recreation Commission
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SUMMARY RECOMMENDATION: Summary Recommendation
Amend § 50-02(C) of the Yuma City Code (YCC) to remove the two-term limit for members of the Parks, Arts, and Recreation Commission and amend YCC § 50-05(A) to change the meeting frequency from monthly to quarterly and as deemed necessary by the Parks, Arts, and Recreation Commission. (Parks and Recreation) (Eric Urfer)
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STRATEGIC OUTCOME:
The proposed changes will provide the Commission with the ability to continue serving the community, which aligns with City Council’s strategic outcome of Connected and Engaged.
REPORT:
The City Council created the Parks, Arts and Recreation Commission (PARC) to provide public input on community needs for parks, arts, and recreation programs and systems. The PARC consists of volunteer members who serve a five-year term and meet once per month to implement the mission set by City Council.
The creation of the PARC includes language limiting a volunteer’s ability to serve on PARC to two consecutive terms. The term limits restrict volunteer members whose terms have expired from continuing to serve with City Council approval.
Sometimes it is difficult to find citizens willing to serve on this board. The PARC consists of seven voting members which means at least four members must attend meetings to conduct business. PARC membership has consistently been below the maximum. This leaves a thin margin for a quorum and the margin gets thinner when members are term-limited and can no longer serve.
City staff and the members of the PARC recommend an amendment to the YCC to eliminate the term limits. The operative language imposing the term limits is found at YCC § 50-02(C) which currently reads:
C. No member may be appointed to more than two consecutive terms, full or partial.
The recommendation is to remove subsection (C) from the YCC. Removing term limits is consistent with the operations of other City Boards and Commissions and permits citizen volunteers who wish to continue to volunteer their time to do so. If Mayor and City Council adopt the recommended changes, PARC will adjust its bylaws to stagger the terms for consistency.
The PARC currently meets the third Thursday of every month. Parks and Recreation staff and PARC members find that meeting monthly is sometimes difficult for volunteer members to attend all meetings, as many of the members are business owners, active community members, and full-time workers. City staff and members of the PARC recommend an amendment to the YCC to change the meeting frequency. The operative language imposing the meeting frequency is found at YCC § 50-05(A). Subsection (A) currently reads:
The Commission shall hold at least one regular meeting per month, which shall at all times be open to the public. The time and place of said meeting shall be posted in accordance with applicable Arizona State Statutes. There shall be no meeting the month of July.
The recommendation is that Mayor and City Council amend subsection (A) so it will read:
The Commission shall hold at least one regular meeting once every quarter of the year and as deemed necessary by the Commission, which shall be open to the public. The time and place of meeting shall be posted in accordance with applicable Arizona statutes.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 0.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 0.00
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
NONE
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
6/18/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
6/17/2024 |