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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☒ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Ground and Turf Maintenance Equipment
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of various Ground and Turf Maintenance Equipment to Hillyard, Mesa, Arizona; Stotz Equipment, Avondale, Arizona; and RDO Equipment, Yuma Arizona utilizing Arizona State Contract, Sourcewell and Mohave Education Services cooperative purchase agreements, at an estimated cost of $228,417.63 (Parks and Recreation Department-CPA-24-131) (Eric Urfer/Robin R. Wilson)
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STRATEGIC OUTCOME:
This action supports the City Council’s strategic outcome of Active and Appealing by ensuring green spaces throughout the City are maintained.
REPORT:
City staff requests the below noted equipment purchases for the purpose of daily parks maintenance:
John Deere Bunker Rake (2) (Dealer-Stotz Equipment, Avondale, Arizona)
John Deere Gator (2) (Dealer-RDO Equipment, Yuma, Arizona)
Tenant Ride on Sweeper (Hillyard Inc., Mesa, Arizona)
John Deere Loader (Dealer-RDO Equipment, Yuma, Arizona)
Green spaces are essential to enhancing the quality of life for the Yuma community. The Parks and Recreation Department offers residents and visitors a wide variety of areas for recreation such as parks, golf courses, athletic fields, wetlands, and walking paths. Purchase of this equipment will ensure that City staff continues to provide professional grounds and turf management.
The aging equipment being replaced will be processed to surplus.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$228,417.63 |
BUDGETED: |
$237,918.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $228,417.63
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General 001-50-20.8940 / Parks Maintenance |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2024 City Council approved budget to execute these purchases.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
11/06/2023 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
11/03/2023 |