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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☒ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Contract Increase: East Mesa Community Park, Phase 1 - Bid Alternates
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize a contract increase for additional bid alternates to East Mesa Community Park, Phase 1, from bond and donation funding in the amount of $3,018,556.03 for a total expenditure of $20,971,593.72 to Gutierrez Canales Engineering, PC, Yuma, Arizona. (Engineering-RFQ-23-258) (Eric Urfer/David Wostenberg/ Robin R. Wilson).
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STRATEGIC OUTCOME:
Providing services and amenities, such as parks and open spaces, aligns with the City Council’s strategic outcome of promoting an active and appealing community. Additionally, through donations, it supports the goals of fostering connection, engagement, respect, and responsibility within the community.
REPORT:
On November 6, 2024, Yuma City Council approved the bid award for East Mesa Community Park, Phase 1, which included the base bid plus two of the 26 bid alternates resulting in a total bid award of $17,213,372.57.
On February 5, 2025, the Yuma City Council approved an increase in the contract for three additional bid alternatives, financed by a grant from the Land and Water Conservation Fund and a donation from Onvida Health. The additions include Shade Structure Bid Alt A1b, Shade Structure Bid Alt A1a, and Sensory Playground Bid Alt D4, amounting to $739,665.12. This adjustment brings the new contract total to $17,953,037.69.
The new bid alternates that will be added to the contract are the following main components:
Bid alt #5 - Primary Splash Pad $1,077,631.11
Bid alt #6 - Shade Structure at Primary Splash Pad: $155,184.12
Bid alt #7 - 2-5-Year-Old Splash Pad: $254,199.24 (Chapman Donation)
Bid alt #8 - Water Journey Splash Pad: $347,294.39
Bid alt #15 - Zipline 1 & Hydra Swing: $437,681.55
Bid alt #16 - Shade Structure 4: $115,920.00
Bid alt #17 - 2-5-Year-Old Playground: $492,133.88
Bid alt #18 - Shade Structure 5: $126,063.00
Bid alt #27 - Pump Enclosure Surface: $12,448.74
The contract increase for the alternates will be a total of $3,018,556.03 for a contract total of $20,971,593.72.
With the additional alternates being added, it is anticipated that completion will be in the winter of 2026.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 0.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 3,018,556.03 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 254,199.24 $ 2,764,356.79 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 3,018,556.03 |
Bonds and Donations |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved Budget and Capital Improvement Plan (CIP) to award this alternate bid. CIP projects are deferred to future years and will not impact operations.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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Jennifer Reichelt for John D. Simonton |
10/27/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/27/2025 |