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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Contract Award: Traffic Engineering On-Call Services
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SUMMARY RECOMMENDATION: Summary Recommendation
Award a one-year contract with the option to renew for four additional one-year periods, one period at a time, depending on the appropriation of funds and satisfactory performance, for Professional Traffic Engineering Services on a Delivery Order basis to the following eight firms: CivTech Inc., Tucson, Arizona, Greenlight Traffic Engineering, LLC, Peoria, Arizona, Kimley-Horn, Phoenix, Arizona, Kittelson & Associates, Inc. Tucson, Arizona, Nicklaus Engineering, Inc., Yuma, Arizona, Psomas, Tucson, Arizona, Southwest Traffic Engineering, LLC, Phoenix, Arizona and Wilson & Company, Inc., Engineers & Architects of Phoenix, Arizona. (Engineering-RFQ-25-212) (David Wostenberg/Robin R. Wilson)
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STRATEGIC OUTCOME:
This on-call contract furthers the City Council’s Safe and Prosperous and Connected and Engaged strategic outcomes. The on-call contract will provide professional traffic engineering services needed to improve transportation and mobility for all modes of travel within the City of Yuma.
REPORT:
The City has been utilizing open-ended consultant contracts for various types of engineering services on a delivery order for over 30 years. These on-call contracts are used to obtain study and design services; bid assistance; construction inspection and administration and post-construction documentation and analysis; land survey; and other related professional services as necessary by the City for Capital Improvement Program (CIP) and other miscellaneous projects required by individual City departments.
A Request for Qualifications (RFQ) process was initiated to obtain a statement of qualifications (SOQ) submittals from qualified traffic engineering firms to perform the services under a delivery order form of contract in accordance with, and as regulated by current State of Arizona Board of Technical Registration Code and Rules. Each project will be authorized by a delivery order specifying the scope of services required, the maximum time allowed for the services and the fee.
Although the amounts will vary, the maximum value of each delivery order shall not exceed $500,000.00. The City will not guarantee each delivery order will be any specific amount or that the Consultants(s) will receive a minimum number of delivery orders. Any delivery order under this contract that will exceed $100,000 and be less than $500,000 will require City Council approval.
The City received SOQs from 18 firms. The evaluation committee, comprised of City staff, reviewed and rated the proposals received, based on the scoring matrix of each firm within the RFQ. City Staff recommends awarding to the top eight highest-ranked firms as determined by the evaluation committee scoring.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 1,500,000.00 |
BUDGETED: |
1,500,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 1,500,000.00
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Various Accounts |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2025 City Council approved budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
03/25/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
03/23/2025 |