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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☒ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Contract Increase: East Mesa Community Park, Phase 1
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize a contract increase for additional shade structures and a sensory playground added to the park, from a grant and donations in the amount of $739,665.12 for a total expenditure of $17,953,037.69 to Gutierrez Canales Engineering, PC, Yuma, Arizona. (Engineering-RFQ-23-258) (Eric Urfer/David Wostenberg/Robin R. Wilson)
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STRATEGIC OUTCOME:
Providing premier services and amenities, such as parks and open spaces, supports the City Council’s strategic outcome of Active and Appealing and through donations, Connected and Engaged, as well as Respected and Responsible.
REPORT:
On November 6, 2024, Yuma City Council approved the bid award for East Mesa Community Park, Phase 1 to Gutierrez Canales Engineering, which included the base bid plus two of the 26 bid alternates resulting in a total bid award of $17,213,372.57.
The City was able to secure funding from the Land and Water Conservation Fund (LWCF) and from Onvida Health, (formerly known as Yuma Regional Medical Center) for three additional bid alternates.
The three bid alternates are:
- Bid alternate A1b - $336,168.00 for a shade structure in the center playground core area, funded by the LWCF grant.
- Bid alternate A1a - $126,063.00 for a shade structure in the center playground core area, funded by the LWCF grant.
- Bid alternate D4 - $277,434.12 for a sensory playground, funded by Onvida Health donation.
The total contract increase will be for a total of $739,665.12.
The project is anticipated to be completed by Spring of 2026.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 0.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 739,665.12 |
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OTHER SOURCES: |
$ 739,665.12 |
FUNDING: ACCOUNT/FUND #/CIP |
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TOTAL |
$ 739,665.12 Grant and donations fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient contingency budget capacity is provided in the City Council FY 2025 approved budget for grants and donations to award these bid alternates.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
01/27/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
01/27/2025 |