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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Amazon Business
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of various products offered from Amazon Business utilizing Omnia Partners cooperative purchase agreement at an estimated annual amount of $500,000.00. (Finance-CPA-27-016) (Douglas Allen/Robin R. Wilson)
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STRATEGIC OUTCOME:
The procurement of a wide range of commodities supports the City Council’s strategic outcome of Respected and Responsible by ensuring that City departments have timely access to essential products needed for reliable and efficient operations.
REPORT:
The City evaluates whether the procurement of products through cooperative purchase agreements or through the issuance of separate solicitations provides the greatest overall benefit to the City. This evaluation considers pricing, product availability, administrative efficiency, contract terms, and the operational needs of City departments. Commodities available under these agreements include, but are not limited to, sports equipment, automotive parts, furniture, computer peripherals, business supplies, industrial supplies, and scientific supplies.
Staff recommends using the Omnia Partners cooperative purchase agreement, which was awarded to multiple vendors through a competitive solicitation. Cooperative purchase agreements allow the City to leverage competitively bid contracts, reduce administrative time, improve purchasing efficiency, and often secure more favorable pricing and contract terms than through a separate solicitation. This approach conserves public funds, supports continuity in service delivery, and maintains a consistent, accountable procurement process.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 500,000.00 |
BUDGETED: |
$ 500,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$500,000.00 |
Various operating funds and accounts City-wide |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2027 City Council approved budget within department budgets to authorize use of this cooperative agreement.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
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