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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase and Contract: Renewal and Upgrade of Internet Circuits
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the renewal and upgrade of the City’s primary and secondary internet circuits to 10 Gbps, establishing dual-provider redundancy through Lumen Technologies and Allo Communications under a State of Arizona Cooperative Purchase Agreement and City Service Contract, in the estimated amount of $75,000 annually for a five-year term. (IT-CPA-26-163) (Isaiah Kirk/Robin R. Wilson)
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STRATEGIC OUTCOME:
Upgrading and diversifying the City’s internet connectivity supports the City Council’s strategic outcome of Connected and Engaged by ensuring reliable, high-speed access to cloud-based systems, communication platforms, and essential City services. The addition of a secondary provider traveling a separate fiber route strengthens network resiliency and minimizes downtime risk, enhancing the City’s ability to remain connected to the community and its partners.
REPORT:
The City’s existing (Two) 1 Gbps circuits from Lumen Technologies currently serves as the single external internet connection for all City operations, including Microsoft 365, OpenGov, Tyler New World (ERP), NeoGov (HRIS), and public safety systems. To support growing data demands, ensure high availability, and align with the City’s modernization initiatives, the Information Technology Department recommends upgrading both the capacity and resiliency of the City’s internet infrastructure.
The renewal includes:
• Upgrade of the existing Lumen circuits from 1 Gbps to 10 Gbps.
• Addition of a new 10 Gbps circuit from Allo Communications, routed in the opposite direction to provide geographic redundancy and diverse fiber paths.
• Automatic failover configuration for seamless continuity during outages or maintenance windows.
This dual-provider configuration will reduce single points of failure, improve connectivity to cloud services, and accommodate future technology initiatives including Copilot for M365, expanded GIS applications, and remote system monitoring.
Lumen’s renewal will be executed through an existing cooperative purchasing agreement, and Allo’s service contract will be entered directly with the vendor through already established City agreements.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 75,000.00 |
BUDGETED: |
$ 80,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$75,000.00 |
General |
FISCAL IMPACT STATEMENT:
Budget authority to continue this multi-year renewal is programmed in the City Council approved FY 2026 budget and financial forecast.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
11/10/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
11/06/2025 |