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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Communication Equipment and Services
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of six AXS Dispatch consoles, 16 backup radios and related equipment and services, for the Emergency Dispatch Backup Center using a Cooperative Purchase Agreement through the State of Arizona, from Motorola Solutions, Chicago, Illinois for a total expenditure of $834,041.45. (Engineering/Police-Public Safety Com. Ctr.-CPA-26-120) (David Wostenberg/Thomas Garrity/Robin R. Wilson)
end
STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Safe and Prosperous by providing an Emergency Dispatch Backup Center to ensure that Public Safety entities continue to provide premier services in the event of unforeseen emergencies.
REPORT:
The City’s current dispatch backup center lacks the infrastructure and capacity to provide reliable support in the event of a natural disaster or widespread infrastructure failure within the City. This vulnerability was highlighted in 2023 during a minor power outage, which revealed that both the primary and backup dispatch locations are connected to the same power grid-leaving the City without a functional dispatch center during the incident.
To address this critical gap, a new Emergency Dispatch Backup Center is being developed at a location served by a separate power grid. This facility is designed to ensure operational continuity and is anticipated to be completed by Spring 2026.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 834,041.45 |
BUDGETED: |
$ 2,000,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 834,041.45 |
Public Safety |
FISCAL IMPACT STATEMENT:
Sufficient budget authority is available in the City Council FY2026 adopted budget to execute this purchase.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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Jennifer Reichelt for John D. Simonton |
10/27/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/26/2025 |