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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☒ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Request for Qualifications Award: Residential Standard Plans Development
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize a professional services contract for the development of Residential Standard Plans, including accessory dwelling units (ADUs), single-family homes, duplexes, and triplexes, for a total cost of $150,260.00 to Thompson Design, Yuma, Arizona. (RFQ-26-203 Community Development) (Alyssa Linville/Robin R. Wilson)
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STRATEGIC OUTCOME:
Providing pre-approved residential standard plans aligns with the City Council’s strategic goals of fostering a Respected, Responsible, Active, and Appealing community. This approach ensures adherence to state regulations, encourages efficient and transparent development practices, and increases access to diverse, high-quality housing options that help create vibrant, livable neighborhoods.
REPORT:
The State of Arizona recently adopted legislation requiring municipalities to make available a series of pre-approved residential standard plans to the public. These plans must include a range of housing types, including ADUs, single-family homes, duplexes, and triplexes, with the intent of streamlining the permitting process, reducing development costs, and increasing housing availability.
To comply with this requirement and proactively support housing development within the community, the City issued a Request for Qualifications (RFQ) to solicit responses from qualified firms with experience in residential design, plan standardization, and municipal permitting processes.
An evaluation committee composed of City staff reviewed and scored the submitted statements of qualifications using the established RFQ criteria. Firms were evaluated based on their relevant experience, project understanding, technical approach, and ability to deliver high-quality, code-compliant plans suitable for public use.
The City received responses from two qualified firms. Following evaluation and ranking, Thompson Design was identified as the most qualified firm based on their demonstrated experience in residential design, familiarity with Arizona building codes, and ability to develop user-friendly, pre-approved plan sets that align with State requirements and local development standards.
The proposed scope of work includes the preparation of a comprehensive suite of residential standard plans, coordination with City staff to ensure compliance with local codes and ordinances, and delivery of final plan sets that can be made available to the public for streamlined permitting.
Approval of this contract will allow the City to meet State legislative requirements while also advancing local housing goals by reducing barriers to residential development and providing efficient, cost-effective design solutions to the community.
This project is anticipated to include participation from other jurisdictions that have expressed interest in utilizing the residential standard plans. As a result, the total project cost is expected to be shared among participating agencies. Each participating jurisdiction will be responsible for reimbursing the City for its proportionate share of the contract award, with cost allocation based on population. This collaborative approach will help reduce overall costs to the City while promoting regional consistency and efficiency in residential plan development.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$150,260.00 |
BUDGETED: |
$150,260.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 0.00 |
Community Planning Professional Services augmented by Administrative Contingency as needed |
FISCAL IMPACT STATEMENT:
The total project cost is budgeted at $150,260; however, a significant portion of these costs is anticipated to be offset through reimbursement agreements with partner jurisdictions that have expressed interest in utilizing the residential standard plans. These partner agencies will reimburse the City for their proportionate share of the project, resulting in a reduced net fiscal impact to the City. The project will be implemented over two fiscal years, with accessory dwelling units (ADUs) and single-family home plans completed in FY2025-2026, and duplex and triplex plans completed in FY2026-2027, allowing costs to be distributed across multiple budget cycles.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
04/05/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
04/03/2026 |