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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Ratification: Valley Aquatic Center Commercial Pool Heater Replacement
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SUMMARY RECOMMENDATION:
Summary Recommendation
Ratify and approve the purchase order for the Valley Aquatic Center Commercial Pool Heater Replacement project to Polar Cooling, Yuma, AZ for a total cost of $122,436.00. (Parks and Recreation - Bid No. 2018-20000076) (Eric Urfer/Robin R. Wilson)
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STRATEGIC OUTCOME:
The replacement of the pool heaters aligns with the City Council’s strategic outcome of Respected and Responsible by providing the citizens with a well-maintained and comfortable swimming facility.
REPORT:
The Valley Aquatic Center is in need of replacing two 15-year-old pool heaters, which are essential for maintaining comfortable swimming conditions. One of the existing heaters is no longer functioning, drastically impacting the pool's ability to reach optimal temperatures in the winter months. Additionally, both heaters have surpassed their usable life cycles, leading to inefficiency, and increased operating costs. As winter approaches, it becomes even more critical to ensure optimal pool performance to accommodate the community's needs.
To address this issue, staff utilized an existing contract to furnish, deliver and install suitable replacement heaters. The vendor has an approximate lead time of ten weeks for ordering and installing the new heaters. To expedite the process and avoid further disruptions, staff issued the purchase order prior to City Council approval. Taking these necessary steps not only demonstrated the City's commitment to maintaining a respected and responsible facility, but will also ensure the continued satisfaction and utilization of the pool during the colder months.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 122,436.00 |
BUDGETED: |
$ 130,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $122,436.00
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122-97-77.8140-0450-VAC9 2% Tax Special Revenue Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
This project was anticipated to be completed in FY 2025, but due to mechanical failure needs to move up to FY 2024. Sufficient budget authority is provided in the FY 2024 City Council approved Budget and Capital Improvement Plan to move this project forward.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
09/22/2023 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
09/22/2023 |