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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Purchasing |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Hazardous Waste Transport and Disposal
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SUMMARY RECOMMENDATION: Summary Recommendation
Award a one year contract to the lowest qualified bidder for Hazardous Waste Transport and Disposal with the option to renew for four additional one-year periods, one period at a time, depending on the appropriation of funds and satisfactory performance for an estimated annual expenditure of $110,000.00, to the following firm: Clean Harbors Environmental Services, Inc., Norwell, Massachusetts (Public Works-RFB-25-295) (Joel Olea/ Robin R. Wilson)
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STRATEGIC OUTCOME:
Awarding the bid will allow the City to conduct the mandatory disposal and transport of Household Hazardous materials, which aligns with the City Council’s strategic outcome of Safe and Prosperous.
REPORT:
This contract is for the vendor to secure safe, expeditious, and cost-effective processing, packaging, removal, and disposal of hazardous wastes that are generated by or under the control of the City. The City generates hazardous waste via two sources:
• The Household Hazardous Waste (HHW) operations, which generates approximately 70,000 pounds of regulated waste each year; and,
• the City’s normal day-to-day operations.
The City currently holds three HHW events per year, which are held in the months of January, April, and November. The HHW events are currently held at 1473 S. 2nd Avenue.
The City is registered with the Arizona Department of Environmental Quality as a “Small Quantity Generator” of hazardous waste. Annually, the City produces approximately 5,705 pounds of hazardous waste, 3,668 pounds of Environmental Protection Agency Universal Waste, 760 pounds of Non-hazardous waste, and 16 drums of biohazard waste.
Four responses were received and Clean Harbors Environmental Services, Inc. provided pricing for all 134-line items and was the lowest responsive and responsible bidder.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 110,000.00 |
BUDGETED: |
$ 110,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 110,000.00
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Solid Waste and General Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2025 City Council approved budget to award this contract.
ADDITIONAL INFORMATION:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
04/28/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
04/24/2025 |