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STRATEGIC OUTCOMES |
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ACTION |
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Department: |
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Safe & Prosperous |
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Motion |
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Finance |
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Active & Appealing |
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Resolution |
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Respected & Responsible |
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Ordinance - Introduction |
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Division: |
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Connected & Engaged |
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Ordinance - Adoption |
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Procurement |
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Unique & Creative |
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Public Hearing |
TITLE:
title
Ratification: Switchgear, Switchboard and Control System Upgrades
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Ratify and approve the sole source purchase of Thomson Power Systems switch gears, switchboard and control system upgrades for the Agua Viva Electrical Building Repair Phase II Remediation project at an expenditure of $183,198.00 to Thomson Power Systems, Phoenix, Arizona. (Utilities SS-27-169) (Jeremy McCall/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Safe and Prosperous by enabling the City to automate the Agua Viva Water Treatment Plant, allowing operations during power fluctuations or outages to automatically switch between electrical power to generator power.
REPORT:
Following an emergency electrical outage at the Agua Viva Water Treatment Plant, staff determined that immediate action was required to restore fast and reliable automatic power transfer between Arizona Public Service (APS) utility power and the plant’s generators. The facility operates exclusively on Thomson Power Systems equipment, requiring the necessary replacement and upgrade components to be procured under a sole-source agreement. These specialized parts carry extended lead times ranging from approximately 3 to 38 weeks, creating a risk of prolonged plant disruption if not addressed promptly.
The proposed action authorizes the PGC V 2.2 controller upgrade for two generators, including firmware version v2.3.50 or greater, external DC-DC power supplies, preprogrammed and loaded generator configuration programs, and dual LAN redundancy capability. The scope also includes a single trip by one Thomson Power Systems authorized field service technician to provide five days of onsite support during regular weekday hours for the installation of the PGC4000 and HMI display.
This upgrade will modernize the power transfer controls, improve system reliability and redundancy, and reduce the likelihood of future plant shutdowns. Completing the work will help ensure a continuous and dependable water supply for Yuma residents.
The project is estimated to be completed by the end of Fiscal Year 2027.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 183,198.00 |
BUDGETED: |
$ 0.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 183,198.00 |
Water Operations Fund |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2027 City Council approved budget for the Water enterprise operations to absorb this emergency purchase within its provided budget without impacting other water operations.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
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Department |
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City Clerk’s Office |
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Document to be recorded |
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Document to be codified |
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Acting City Administrator: |
Date: |
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John D. Simonton |
11/09/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
11/09/2026 |