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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: Amazon Business
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of various products offered from Amazon Business utilizing Omnia Partners cooperative purchase agreement at an estimated annual amount of $500,000.00. (Finance-CPA-25-006) (Douglas Allen/Robin R. Wilson)
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STRATEGIC OUTCOME:
The ability to purchase various commodities contributes to the City Council's strategic outcome of Respected and Responsible by assuring availability of products that provide operational capability to City departments.
REPORT:
Each year the City is faced with determining whether it is more advantageous to purchase products from cooperative purchase agreements or processing a solicitation. These products include, but are not limited to, sports equipment, automotive parts, furniture, personal computer peripherals, business, industrial and scientific supplies, etc.
Due to current contract prices, staff recommends utilizing the cooperative purchase agreement, to which multiple vendors were awarded after competitive bids were obtained. The agreement provides cost savings opportunities due to volume purchasing and saves on administrative overhead costs by not having to bid the various commodities.
Staff therefore recommends utilizing the Omnia Partners cooperative purchase agreement to purchase various commodities needed for day-to-day operations.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 500,000.00 |
BUDGETED: |
$ 500,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 500,000.00
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Various funds and accounts City Wide |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
The City Council approved FY 2025 Budget provides sufficient budget authority within departments supplies and commodities line items for this program.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
6/18/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
6/17/2024 |