|
|
STRATEGIC OUTCOMES |
ACTION |
|
Department: |
☐ Safe & Prosperous |
☒ Motion |
|
Finance |
☐ Active & Appealing |
☐ Resolution |
|
|
☒ Respected & Responsible |
☐ Ordinance - Introduction |
|
Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
|
Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: Medium and Heavy Trucks and Truck Bodies
end
SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of three 2025 Peterbilt Model 520/McNeilus 31-Yard Side-loaders and the purchase of one 2026 Peterbilt Model 520/McNeilus Rear-loader utilizing the cooperative purchase agreement originated by Houston-Galveston Area Council, for an estimated expediture of $1,941,981.00 to: Rush Truck Centers of Yuma (Public Works - CPA-24-345) (Joel Olea/Robin R. Wilson)
end
STRATEGIC OUTCOME:
The purchase of the side and rear loaders will allow Public Works to start a new residential solid waste route and replace three other vehicles. Providing trash and recycle collection is a core service for our community aligning with the strategic outcome of Respected and Responsible.
REPORT:
Of the three Side-loaders, one will be an addition to the fleet for the trash and recycle route. The other two Side-loaders will be for replacement as well as the Rear Loader. The two 2017 Side-loaders and a 2004 Rear-loader will be relinquished to surplus and sold online through Public Surplus. Funds are included in the Fiscal Year 2025 Solid Waste and the Equipment Replacement fund. The expected lead time for the delivery of the vehicles is an estimated 20 months.
FISCAL REQUIREMENTS:
|
CITY FUNDS: |
$1,941,981.00 |
BUDGETED: |
$2,230,672.00 |
|
STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
|
FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
|
OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $1,941,981.00
|
461-4021.8930-Solid Waste 511-4021.8930-Equipment Maintenance 511-4039.8930-Equipment Maintenance-Pathways and Trails |
|
|
To total; right click number & choose “Update Field” |
|
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is in the City Council approved FY 2025 Tentative Budget and Vehicle Replacement Program. With the potential delay with vehicle deliveries, funds for this purchase will be encumbered and restricted with budgets carrying forward until the City satisfactorily receives these vehicles.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
|
Acting City Administrator: |
Date: |
|
John D. Simonton |
6/18/2024 |
|
Reviewed by City Attorney: |
Date: |
|
Richard W. Files |
6/17/2024 |