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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Vactor 2100i plus Hydro Combination Sewer Cleaner
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of a Hydro Vacuum Combination Sewer Cleaner Vehicle utilizing a cooperative purchase agreement through Houston-Galveston Area Council for an estimated expenditure of $672,326.77 to Rush Truck Centers of Yuma, Yuma, Arizona. (Public Works-CPA-27-024) (Jeremy McCall/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s Strategic Outcome of Safe and Prosperous by ensuring the reliability and quality of the City’s Wastewater Treatment and Collections Systems.
REPORT:
The unit being replaced is a 2016 Peterbilt Vactor Sewer Cleaner, that has reached the end of its 10-year service life. The vehicle is being replaced due to increasing mechanical failures, equipment malfunctions, and recurring breakdowns that have reduced its reliability and increased maintenance costs.
This Vactor truck is a critical asset for the operation and maintenance of the City's wastewater collection system. It is used to perform routine jet cleaning of sanitary sewer mains to remove grease, debris, roots, and other obstructions that can restrict flow and contribute to sanitary sewer overflows. Preventive maintenance performed with this equipment is a key component of the City's Capacity, Management, Operation, and Maintenance program and supports compliance with regulatory requirements administered by the U.S. Environmental Protection Agency and the Arizona Department of Environmental Quality.
Upon delivery and commissioning of the replacement unit, the existing 2016 Peterbilt Vactor will be declared surplus and sold through the City's Public Surplus online auction or other authorized City auction process.
The anticipated lead time for delivery of the unit is approximately 6 months.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 672,326.77 |
BUDGETED: |
$ 720,821.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 672,326.77 |
Equipment Replacement Fund |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2027 City Council approved budget to authorize this purchase.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
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