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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Sole Source: Human Resources Information System Subscription Renewal
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the renewal of a Software Subscription from Governmentjobs.com, dba NeoGov, El Segundo, California, at a one-year estimated expenditure of $305,000.00. (IT/HR-SS-26-004) (Isaiah Kirk/Monica Welch/Robin R. Wilson)
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STRATEGIC OUTCOME:
The NEOGOV software suite supports the City Council’s strategic outcome of Connected and Engaged by serving as the City’s core Human Resources (HR) platform. It enhances the City’s digital infrastructure, strengthens communication between employees and the organization, and promotes efficient, transparent management of HR processes. By improving access to HR services and streamlining internal workflows, NEOGOV fosters a more responsive, informed, and connected workforce.
REPORT:
To support the City’s Human Resources operations and provide a modern, integrated platform for employee lifecycle management, the City utilizes NEOGOV as its full-suite Human Resources Information System. Accessible through a subscription service, NEOGOV automates and streamlines key HR functions such as recruitment, onboarding, performance management, time and attendance tracking, benefits administration, payroll, training, certification tracking, and applicant management.
NEOGOV offers a secure, high-speed, cloud-based platform tailored for the public sector, ensuring seamless access to HR resources for employees and applicants alike. Its intuitive interface promotes digital self-service, enhances real-time communication between HR and staff, and supports employee engagement across all departments. The platform’s integrated training tools also empower employees and managers to navigate HR processes confidently and efficiently.
This system aligns with the City’s goals of improving operational efficiency, reducing manual data entry, and maintaining compliance with labor laws and public sector reporting requirements.
Key modules included in the subscription:
• Recruitment - Manages job postings, applicant tracking, interview scheduling, and candidate communication. Enhances transparency, reduces time-to-hire, and improves applicant experience.
• Onboarding - Digitizes new hire paperwork and automates onboarding steps, ensuring a smooth and consistent employee experience.
• Training - Tracks required certifications, delivers online training, and monitors compliance and ongoing development.
• Time and Attendance - Automates timekeeping, leave balances, and scheduling. Integrates with payroll and enables employee self-service for time management.
• Benefits Management - Centralizes benefits enrollment and updates, simplifying administration and ensuring compliance with public sector benefit policies.
• Payroll Services - Automates payroll processing, supports complex compensation structures, and offers employees self-service access to pay stubs, tax forms, and earnings history.
Annual renewal of the NEOGOV platform ensures uninterrupted use of these integrated services, supporting a compliant, efficient, and employee-focused HR operation.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 305,000.00 |
BUDGETED: |
$ 305,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $305,000.00
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General |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority for this renewal is programmed in the City Council-approved FY 2026 Budget and financial forecast.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
06/26/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
06/25/2025 |