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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: Cyclical Public Safety Radio Equipment Refresh
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of public safety radio equipment, accessories, programming, configuration, and warranty support as part of the City’s cyclical replacement plan utilizing a Cooperative Purchase Agreement with Motorola Solutions, Chicago, Illinois for an estimated amount of $428,000.00. (IT-CPA-27-007) (Isaiah Kirk/Thomas Garrity/Robin R. Wilson)
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STRATEGIC OUTCOME:
The lifecycle replacement strategy for public safety radio equipment aligns with the City Council’s strategic outcomes of Safe and Prosperous and Connected and Engaged by ensuring critical communication systems remain reliable, secure, and operational.
Radio equipment is essential to Police, Fire, Emergency Medical Services, dispatch coordination, and regional public safety response. Maintaining current and supported radio equipment strengthens the City’s ability to communicate during daily operations, emergencies, special events, and multi-agency incidents.
This strategy supports dependable communication between first responders, dispatch, City departments, and regional partners, helping the City respond effectively to community needs and maintain public safety service delivery.
REPORT:
Public safety radio equipment is essential for daily Police, Fire, and Emergency Medical Services operations. Radios provide field personnel with dependable communication during routine calls for service, emergency response, traffic incidents, fire incidents, medical calls, special events, and multi-agency response.
The City’s public safety operations rely on mobile and portable radio equipment to maintain communication between field personnel, dispatch, supervisors, and regional public safety partners. As radio equipment ages, replacement is necessary to maintain reliability, compatibility, manufacturer support, and operational readiness.
This purchase will support the Fiscal Year 2027 (FY 2027) replacement and acquisition of public safety radio equipment across Police, Fire, and Ambulance Services as part of the City’s ongoing lifecycle replacement plan. The purchase includes Police two-way radios and Fire mobile and portable radios. It may also include related accessories, programming, configuration, and warranty support needed to place the equipment into service.
Maintaining current and supported radio equipment helps reduce the risk of communication failures, supports interoperability, improves field reliability, and helps ensure first responders have the tools needed to protect the community.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 428,000.00 |
BUDGETED: |
$ 428,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 428,000.00 |
Public Safety Tax Fund |
FISCAL IMPACT STATEMENT:
To continue this multi-year lifecycle replacement project, sufficient budget authority is programmed in the FY 2027 City Council approved budget and financial forecast.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
06/23/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
06/22/2026 |