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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Bid Award: Environmental Laboratory Testing Services
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SUMMARY RECOMMENDATION: Summary Recommendation
Award to the four qualified bidders for Environmental Laboratory Testing Services, with the option to renew for four additional one-year periods, one period at a time, depending on the appropriation of funds and satisifactory performance for an estimated annual expenditure of $172,000.00, with the following firms: Eurofins Easton Analytical, LLC., Pomona, California; Eurofins Environment Testing Southwest, LLC., Phoenix, Arizona; SGS North America Inc., Rutherford, New Jersey; Tempe, Arizona; Turner Laboratories, Inc., Tucson, Arizona. (Utilities Department - RFP-24-297) (Jeremy McCall/Robin R. Wilson)
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STRATEGIC OUTCOME:
Awarding these contracts will allow the City to conduct the mandatory testing needed to meet the sampling requirements for the water and wastewater plants, which aligns with the City Council’s strategic outcomes of Safe and Prosperous and Respected and Responsible.
REPORT:
The City of Yuma utilizes professional services for environmental laboratory testing services in accordance with United States Environmental Protection Agency, Arizona Department of Environmental Quality, and Arizona Department of Health Services requirements. The City requires the testing of drinking water, wastewater, wastewater biosolids, solid and liquid hazardous waste, and air matrices for physical measurements, inorganic chemicals, organic chemicals, radionuclides, and chronic toxicity for the City’s two Wastewater Treatment Plants, two Water Treatment Plants, and the Pretreatment and Risk Management programs. Samples are collected and analyzed to comply with the Clean Water Act, the Safe Drinking Water Act, the Arizona Pollution Discharge Elimination System program, the Aquifer Protection Permit program, and the 40CFR503 biosolids regulations, the City’s Pretreatment program and other Federal and State environmental programs. The frequencies of the monitoring requirements are varied as are the analytical requirements: daily, weekly, monthly, quarterly, semi-annually, and annually.
Proposals were received from four vendors. After reviewing and rating the proposals, the evaluation committee is recommending establishing contracts with the four laboratories. Due to the wide range of sample matrices and analytical methods, the use of multiple laboratories will enable the City to utilize laboratories that possess special expertise for specific testing, to split samples for data verification, to conduct quality control checks, and, most importantly, to give the City more than one option if a laboratory’s workload prevents them from receiving and analyzing time-crucial samples.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$172,000.00 |
BUDGETED: |
$172,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $172,000.00
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421-41-46.6201 - Utilities Water Lab 431-41-56.6201 - Utilities Wastewater 431-41-53.6201 - Utilities Wastewater Pretreatment |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2025 City Council approved budget to execute this contract.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
07/08/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
07/03/2024 |