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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: YRCS Microwave Radios
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of microwave radios and services, utilizing a Cooperative Purchase Agreement with Microwave Networks, Inc., Stafford, Texas for an estimated expenditure of $1,290,466.00. (IT/YRCS-GNT-26-283) (Bret Moore/Robin R. Wilson)
end
STRATEGIC OUTCOME:
This action supports City Council’s strategic outcome of Safe and Prosperous and Respected and Responsible by providing secure microwave radio equipment to interconnect regional public safety agencies for voice and data systems.
REPORT:
The Yuma Regional Communications System (YRCS) consists of member agencies throughout Yuma and La Paz counties that share a regional public safety system. Microwave radios are critical components of the regional public safety system, that enables agencies to connect to services such as radio and computer-aided dispatch software. Many microwave radios have been in use for over 10 years and are at the end of manufacturer support. The new and upgraded equipment will increase the capacity and availability of the microwave radio system to increase the reliability of services for participating agencies, while also addressing required information security controls. It is vital that all YRCS member agencies operate with minimum standards for equipment to realize the interoperability benefits of the regional radio system and to protect sensitive data.
The YRCS has received grant funding from Arizona Department of Emergency and Military Affairs and Arizona Department of Public Safety to upgrade and expand microwave radios for YRCS member public safety agencies. This purchase will be funded entirely through grants, with no impact on City finances. The participating YRCS agencies will share the ongoing operational and maintenance costs.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 1,291,106.00 |
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STATE FUNDS: |
$ 1,290,466.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 1,290,466.00 |
YRCS Grants Fund |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget for this purchase.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
04/27/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
04/27/2026 |