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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Ratification: Record & Playback Systems
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Ratify and approve the purchase of HigherGround recording hardware, software, and maintenance service from vendor Commercial Electronics Corporation, San Antonio, Texas and authorize utilization of a Cooperative Purchase Agreement, for a combined expenditure of $128,514.18. (IT-CPA-26-270) (Isaiah Kirk/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Connected and Engaged and Safe and Prosperous by providing software and equipment that delivers data encryption, access to timely and accurate information for analytics, and decision solutions for public safety communications.
REPORT:
Ratification is requested for a one-time hardware and software purchase for the City’s Emergency Dispatch Backup Center in the amount of $37,825.72. This purchase will bring FY26 total expenditures with Commercial Electronics over the $100,000 threshold.
All past purchases below the $100,000 threshold were completed under a Sole Source authorization, as Commercial Electronics Corporation is the sole authorized service provider for the maintenance and sale of HigherGround recording hardware and software systems. The City currently incurs an annual service cost of $14,162.00 for HigherGround voice logging services.
Authorization is also requested to begin utilizing a cooperative purchase agreement for ongoing maintenance and support of the HigherGround software and equipment through Commercial Electronics Corporation. Use of the cooperative agreement will ensure competitive pricing, streamlined procurement, and uninterrupted access to this mission-critical system for recording and managing 911 and public safety communications.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 128,514.18 |
BUDGETED: |
$130,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 128,514.18 |
General and Public Safety Tax Funds |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget to approve this purchase.
ADDITIONAL INFORMATION:
NONE
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
04/05/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
04/03/2026 |