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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Bid Award: Locksmith Supplies and Services
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the award for a one-year locksmith supplies and services contract with the option to renew for four additional one-year periods, one year at a time, at an estimated annual expenditure of $40,000.00, depending on the appropriation of funds and satisfactory performance, to G&T Locksmith Safe Co., Yuma, Arizona. (Facilities Management-RFB-25-207) (Justin Lewis/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council's strategic outcome of Safe and Prosperous by ensuring essential City services are not disrupted.
REPORT:
This contract will support the City’s ongoing need for locksmith supplies and services. The City manages a wide range of municipal facilities including administrative offices, emergency service buildings, and community centers. Many of these facilities utilize various entry systems that require regular rekeying, lock replacement, or maintenance to ensure secure and reliable access.
One responsive and responsible bid was received and evaluated based on the total cost for materials and labor from G&T Locksmith Safe Co. LLC of Yuma, Arizona.
Approval of this contract will allow the City to maintain essential locksmith services and supply availability, ensuring timely and effective support for access control and facility security across City operations.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 40,000.00 |
BUDGETED: |
$ 40,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP Various City Department Operating Budgets |
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TOTAL |
$ 40,000.00 |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget to award this contract.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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Jennifer Reichelt for John D. Simonton |
10/27/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
10/26/2025 |