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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Bid Award: Roof Repair and Maintenance Services
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the award for a one-year roof repair and maintenance services contract with the option to renew for four additional one-year periods, one year at a time, at an estimated annual expenditure of $80,000.00, depending on the appropriation of funds and satisfactory performance, to Roofing Technologies, Yuma, Arizona. (Facilities Management–RFB-25-291) (Justin Lewis/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council's strategic outcome of Safe and Prosperous by ensuring essential City facilities are protected from leaks, structural damage, and weather-related hazards, maintaining a safe environment for employees and visitors. It also aligns with Respected and Responsible by demonstrating prudent stewardship of public funds through competitive procurement for vital repair and maintenance services.
REPORT:
The City operates numerous municipal buildings, including administrative offices, critical service facilities and community centers. Many of these structures feature various types of roofing systems that are well over 20 years old and have experienced significant wear due to exposure to extreme desert weather conditions. These aging roofs continue to present issues such as leaks, deteriorated flashing, and compromised canopies, which pose risks to building integrity, energy efficiency, and occupant safety if not addressed promptly.
To ensure the longevity and reliability of these facilities, staff issued a Request for Bid (RFB) for comprehensive roof repair and maintenance services. The RFB sought qualified and licensed contractors capable of conducting inspections, performing repairs and preventative maintenance, and executing full replacements where necessary.
Four responsive bids were received and evaluated based on the lowest total cost for materials and labor. The bidders are as follows:
Classic Roofing, LLC, Phoenix, Arizona: $13,585.00
Pacific Federal Construction, Kelso, Washington: $11,950.00
Roofing Technologies, Yuma, Arizona: $4,370.40
Sprayfoam Southwest Inc., Phoenix, Arizona: $39,742.08
Approval of this RFB will position the City to ensure that necessary roof repair and maintenance services are carried out efficiently and effectively.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 80,000.00
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BUDGETED: |
$ 80,000.00
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STATE FUNDS: |
$ 0.00
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AVAILABLE TO TRANSFER: |
$ 0.00
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FEDERAL FUNDS: |
$ 0.00
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IN CONTINGENCY: |
$ 0.00
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OTHER SOURCES: |
$ 0.00
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FUNDING: ACCOUNT/FUND #/CIP
-
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TOTAL |
$ 80,000.00
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget to enter this contract.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
8/26/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
8/25/2025 |