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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Bid Award: Traffic Management Center
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SUMMARY RECOMMENDATION: Summary Recommendation
Award a construction services contract for tenant improvements at the City of Yuma Public Works building for a Traffic Management Center, to the lowest responsible bidder in the amount of $270,382.46 to Merrill Development, Yuma, Arizona (Engineering RFB-25-192) (David Wostenberg/ Robin R. Wilson)
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STRATEGIC OUTCOME:
Awarding this contract meets the desired outcome of Safe and Prosperous, and Respected and Responsible by optimizing traffic signal timing as it will lower pollution, revenue loss, and traffic accidents. This project also meets the Connected and Engaged desired outcome by evaluating real-time traffic conditions and adjusting traffic management in response to varying roadway conditions, such as construction, seasonality, and accidents.
REPORT:
Recently, the City developed an Intelligent Transportation Systems (ITS) Strategic Plan, ITS Infrastructure Plan, and Transportation Management Center (TMC) Concept of Operations. The City is proposing to perform tenant improvements to build a Traffic Management Center within the existing Public Works building that allows the traffic engineer and technicians to view live traffic, ability to upload signal timings remotely, receive data analytics (road user classifications, volumes, turning movements, speeds, and signal performance metrics), produce performance-based traffic signal timings.
The City has the largest number of traffic signals and other traffic management equipment within the Yuma region but does not have the ability to monitor or actively operate the network remotely. There could be significant safety, efficiency, and public relations benefits if the City Engineering Department staff had the ability to monitor and operate traffic signals and other ITS devices in real-time from a centralized location.
The tenant improvements include but are not limited to steel framing, drywall, finishing, flooring, painting, HVAC, electrical, low voltage, openings, and glazing. The project is expected to be completed within 90 days.
Three general contractors responded to the solicitation as follows:
Celis Development $3,334,936.00
Merrill Development, Inc. $ 270,382.46
Yuma Valley Contractors Inc. $ 343,554.86
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 270,382.46 |
BUDGETED: |
$ 500,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $270,382.46
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City Road Tax |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2025 City Council approved budget to award this contract.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
02/10/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
02/07/2025 |