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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Agreement: Joint Land Use Plan Update
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the City Administrator to execute an agreement for the Joint Land Use Plan Update services with White & Smith, LLC of Charleston, South Carolina at an expenditure of $364,960.00. (RFP-24-177 Planning and Neighborhood Services) (Alyssa Linville/Robin R. Wilson)
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STRATEGIC OUTCOME:
Awarding this project will support the updating of the Joint Land Use Plan while seeking to Connect and Engage all residents within Yuma County to ensure the Safe and Prosperous and Respected and Responsible growth of area communities and Marine Corps Air Station Yuma.
REPORT:
The City recently sought proposals from qualified consulting firms providing the professional services needed to update the 1996 Joint Land Use Plan (1996 JLUP). An update to the 1996 JLUP presents the opportunity to create a community-driven, strategic planning process between Marine Corps Air Station Yuma (MCAS Yuma), the City, and other area communities, (Yuma County and the City of Somerton), with the intent of identifying compatible development opportunities which will reduce operational impacts on lands adjacent to military reserves. A primary component of this effort will focus heavily on community outreach, with outreach opportunities to occur for community residents and those residents who may be impacted by the plan.
In 2019, MCAS Yuma completed an updated Air Installations Compatible Use Zones update (2019 AICUZ), which recommended restrictions far greater than the previously, mutually agreed upon 1996 JLUP. The recommendations identified within the 2019 AICUZ greatly restrict development opportunities within the community surrounding MCAS Yuma and are inconsistent with the regional, long-term planning documents. Since the adoption of the 1996 JLUP, the operations of MCAS Yuma and the needs of the area communities have evolved. These proposed changes have created a need for a new, mutually agreed upon plan, which helps protect the operations of the military installation, while also enabling and fostering growth in a predictable and planned manner within the area communities.
In 2023, the City applied for and was awarded a grant from the Office of Local Defense Community Cooperation in the amount of $365,000 to assist in the updating of the 1996 JLUP. With this grant award, the City will need to provide a ten percent match in the form of in-kind services. These in-kind services will be provided through the staff time dedicated to the project. The City anticipates the outreach efforts and development of the plan to take approximately 15 months to complete, with a resolution presented for adoption by City Council in June 2025.
The City received two qualified proposals. Through the evaluation and scoring process, City staff chose to move forward with the highest-ranking firm, White & Smith, LLC.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 365,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 364,960.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 0.00
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient federal funding and budget authority is in the City Council approved FY 2024 budget to execute this contract.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
02/27/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
02/23/2024 |