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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchasing Agreement: Pump and Motor Repair and Replacement
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase and delivery of pump and motor repair and replacement from Precision Electric, Yuma, Arizona; Phoenix Pumps Inc., Phoenix, Arizona; and D&H Electric, Yuma, Arizona, utilizing a Cooperative Purchase Agreement from the Yuma Educational Materials Management Consortium. This contract is valid for one year with the option to renew for four additional one-year periods, one period at a time, depending on the appropriation of funds and satisfactory performance on an as-needed basis, at a total estimated annual expenditure of $298,000.00. (Utilities, Parks and Recreation and Facilities Management CPA-24-372) (Jeremy McCall/Eric Urfer/Justin Lewis/Robin R. Wilson)
end
STRATEGIC OUTCOME:
This motion supports the City Council’s strategic outcome of Safe and Prosperous by ensuring the reliability and quality of the City’s water and wastewater treatment and City operated pools.
REPORT:
The use of this cooperative purchase agreement is essential to the City’s water and wastewater treatment plants, facility maintenance operations, and City operated pools, which rely on continuous, reliable performance of pumps and motors to meet essential public demands. Establishing a dedicated contract ensures that critical equipment can be serviced or replaced quickly, professionally, and in compliance with industry standards. Having this contract in place, the City can minimize operational downtime, avoid interruptions in water production and wastewater processing, and maintain safe, fully functioning aquatic facilities for residents. Timely access to specialized repair services directly supports regulatory compliance, public health protections, and the uninterrupted delivery of core municipal services.
This cooperative purchase contract eliminates the need for repeated procurement cycles, reducing delays and allowing departments to respond immediately to equipment failures. It streamlines maintenance planning, extends the lifespan of City infrastructure, and delivers optimized repair solutions. Overall, the Pump and Motor Repair and Replacement contract is a proactive, cost-effective measure that strengthens the City’s ability to safeguard essential public utilities, maintain community facilities, and ensure efficiency of its mechanical assets.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 298,000.00 |
BUDGETED: |
$ 298,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
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TOTAL |
$ 298,000.00 |
Special Two Percent Tax for Parks and Rec; The General Fund; and Water and Wastewater Funds |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget to enter this agreement.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
04/27/2026 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
04/27/2026 |