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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☒ Active & Appealing |
☐ Resolution |
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☒ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Bid Award: Fertilizer and Chemicals for Grounds Maintenance
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SUMMARY RECOMMENDATION: Summary Recommendation
Award to the lowest responsive and responsible bidders, a one-year contract for Fertilizers and Chemicals for Grounds Maintenance, with the option to renew for four additional one-year periods, depending on appropriation of funds and satisfactory performance at an estimated annual expenditure of $150,000.00 to: Heritage Landscape Supply Group, Inc., McKinney, Texas, SiteOne Landscape Supply, Cleveland, Ohio, and Wilbur Ellis Co. LLC, Tempe, Arizona. (Parks & Recreation-RFB-25-050) (Eric Urfer/Robin R. Wilson)
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STRATEGIC OUTCOME:
This motion supports the City Council’s strategic outcome of Active and Appealing and Respected and Responsible. Awarding this purchase will provide the fertilizer and chemicals needed for the City golf courses and City parks in a responsible manner.
REPORT:
This contract will be used to obtain a variety of fertilizers and chemicals as needed for use by the Parks grounds maintenance personnel and the golf course maintenance personnel. This bid is an estimated quantities contract, based on previous usage of operational materials by Parks and Recreation.
Staff is recommending purchasing from the lowest bid from the three responsive bidders.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 150,000.00 |
BUDGETED: |
$ 150,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $150,000.00
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Various Funds |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2025 City Council approved budget.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
09/23/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
09/20/2024 |