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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: Tires, Tubes and Services
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SUMMARY RECOMMENDATION: Summary Recommendation
Award a one-year contract to multiple vendors for the purchase and delivery of Tires, Tubes and Services under a State of Arizona cooperative purchase agreement. The contracts are renewable for four additional one-year terms, depending on the appropriation of funds and satisfactory performance at an estimated annual cost of $270,000.00 (including tax) to: Active Tire LLC dba Ed Whiteheads Tire, Yuma, Arizona; Corcoran Tire & Recapping Company, Yuma, Arizona; East Bay Tire Company, Yuma, Arizona; Purcell Tire & Rubber Company; Yuma, Arizona; Majco LLC dba Big Brand Tire and Service; Yuma, Arizona; (CPA-25-253-Public Works/Fleet Services/Warehouse) (Joel Olea/Robin R. Wilson)
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STRATEGIC OUTCOME:
This purchase supports the City Council’s strategic outcome of Safe and Prosperous keeping City equipment in a safe condition.
REPORT:
These contracts are competitively bid and awarded by the State of Arizona to vendors that supply tires and tubes. The City requires that purchases be made on an as-needed basis for these items in support of daily operations of Fleet Services. Most of the purchases under these contracts will be made through local vendors participating in these contracts.
Staff’s recommendation is to utilize these contracts as feasible. The utilization of these contracts will provide lower prices, due to volume purchasing, and will save in administrative costs by not having to repetitively bid the same commodity.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$270,000.00 |
BUDGETED: |
$270,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $270,000.00
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Various Accounts |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2025 City Council approved budget to award this contract.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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City Administrator: |
Date: |
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John D. Simonton |
02/10/2025 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
02/07/2025 |