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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Bid Award: Aluminum Chlorohydrate
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Award a three-year contract to the lowest responsive and responsible bidder for the purchase of Aluminum Chlorohydrate (ACH) at an estimated expenditure of $129,339.00 for this fiscal year, and an estimated annual expenditure for two and one-half years of $366,460.16 to USALCO of Baltimore, Maryland (Utilities-RFP-24-150) (Jeremy McCall/Robin R. Wilson)
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STRATEGIC OUTCOME:
This item supports the City Council’s strategic outcome of Safe and Prosperous by ensuring the reliability, quality, and regulatory compliance of the City’s Main Street Water Treatment Plant.
REPORT:
Aluminum Chlorohydrate (ACH) is a chemical that aids in the treatment of surface water at the Main Street Water Treatment Plant. Pilot testing of the product has shown favorable results for compliance with Safe Drinking Water Act regulations. ACH will replace Aluminum Sulfate as the preferred coagulant used for surface water treatment.
Bids were received by three vendors and staff has recommended awarding to the lowest responsive and responsible bidder.
Approval of this motion awards the bid to USALCO, Baltimore, Maryland in the amount of $366,460.16 (approximately 74,800 gallons per year at $4.8992 per gallon) over the three-year period.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 129,338.88 |
BUDGETED: |
$ 222,720.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 0.00
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421-41-41.6804 Water Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2024 City Council approved budget for the first partial year of this contract. The City estimates to expend approximately $129,339.00 in FY 2024. Budget authority for subsequent years will be included in the City Administrator’s Recommended budget at the full annual contract amount.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
12-27-2023 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
12-25-2023 |