|
|
STRATEGIC OUTCOMES |
ACTION |
|
Department: |
☒ Safe & Prosperous |
☒ Motion |
|
Finance |
☒ Active & Appealing |
☐ Resolution |
|
|
☐ Respected & Responsible |
☐ Ordinance - Introduction |
|
Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
|
Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Bid Award: Cleanup, Boarding and Securing Buildings
end
SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the award of a one-year cleanup, boarding and securing building services contract with the option to renew for four additional one-year periods, one year at a time, at an estimated annual expenditure of $35,000.00, depending on the appropriation of funds and satisfactory performance, to Yuma Valley Contractors, Yuma, Arizona. (Community Developement-RFB-26-109) (Alyssa Linville/ Robin R. Wilson)
end
STRATEGIC OUTCOME:
The cleanup, boarding and securing of buildings will enhance public safety and improve the visual appeal of vacant or unsafe structures, aligning with the City Council strategic outcome of Safe and Prosperous and Active and Appealing by maintaining clean, secure and visually improved community spaces and neighborhoods.
REPORT:
This contract will support the City’s ongoing need for cleanup, boarding, and securing of vacant or unsafe buildings. These services are critical for protecting public safety, preventing unauthorized access, and preserving neighborhood integrity. In accordance with the City’s adopted 2024 International Property Maintenance Code and International Building Code, the City is authorized to intervene when property owners fail to maintain structures in a safe and secure condition.
When such interventions are necessary, the City performs the required work and may place a lien on the property to recover associated costs. This ensures compliance with local codes while safeguarding the community from health and safety hazards.
A scenario project was created to obtain hourly rates and percentage off for materials to facilitate expenditures. Three responsive bids were received and evaluated from the following contractors:
ID Builder Construction $22,042.00
Maya’s Construction LLC $17,936.30
Yuma Valley Contractors Inc. $13,057.45
Approval of this contract will enable the City to respond promptly and effectively to code violations and emergency situations, supporting safe, clean, and well-maintained neighborhoods.
FISCAL REQUIREMENTS:
|
CITY FUNDS: |
$ 35,000.00 |
BUDGETED: |
$ 35,000.00 |
|
STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
|
FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
|
OTHER SOURCES: |
$ 0.00 |
FUNDING ACCOUNT/FUND #/CIP: |
|
TOTAL |
$ 35,000.00 |
General Fund |
FISCAL IMPACT STATEMENT:
Sufficient budget capacity is provided in the FY 2026 City Council approved budget to award this contract.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
|
Acting City Administrator: |
Date: |
|
John D. Simonton |
12/22/2025 |
|
Reviewed by City Attorney: |
Date: |
|
Richard W. Files |
12/18/2025 |