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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Sole Source Procurement: Badger Meters and Automated Meter Infrastructure
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of Badger Water Meters, encoders, and endpoints to replace existing water meters at an estimated expenditure of $846,232.40 to Badger Meter, Milwaukee, Wisconsin. (Utilities-SS-25-216) (Jeremy McCall/Robin R. Wilson)
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STRATEGIC OUTCOME:
This purchase supports the City Council’s strategic outcomes of Safe and Prosperous by ensuring the reliability and quality of the City’s water distribution system and Connected and Engaged allowing active real-time engagement with City water services.
REPORT:
The Utilities Department standardized the use of water meters manufactured by Badger Meter, Inc. over 20 years ago. In 2006 the Utilities Department began implementing an Automated Meter Reading (AMR) metering system. The water meters and AMR endpoints are now reaching their end-of-life cycle. In response to the end-of-life water meters and AMR technology, beginning in 2023, the Utilities Department transitioned to an Automated Metering Infrastructure (AMI) metering system.
The AMI system provides real-time readings of water use and allows Yuma customers to interface with their water account via a cellular phone application. In addition to the customers’ ability to interact with their accounts in real-time, the City will be able to access meter usage data and generate a monthly water bill without having to utilize Meter Readers in the field. The water meters, encoders, and endpoints will be utilized for replacement of 4,000 existing units that have reached the end-of-life cycle and for new service installations. The total cost of each replacement including the meter is $211.56.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 846,232.40 |
BUDGETED: |
$ 1,000,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $ 846,232.40
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Water Fund CIP |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2025 City Council approved budget for this purchase.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☐ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
12/09/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
12/09/2024 |