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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☐ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☒ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Cooperative Purchase Agreement: Cyclical Network Refresh Project
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of Cisco Network devices, equipment, and licensing utilizing a Cooperative Purchase Agreement through the State of Arizona for an estimated total amount of $340,000.00 (IT-CPA-25-004) (Isaiah Kirk/Robin R. Wilson)
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STRATEGIC OUTCOME:
The cyclical replacement strategy of networking equipment aligns with the City Council’s strategic outcome of Connected and Engaged by ensuring that citywide core services remain secure and operational. Networking and its components are critical to all forms of communication, providing essential infrastructure that keeps the City connected. This strategy ensures that the City’s communication systems are up-to-date, enhancing the City's ability to engage with the community, respond promptly to needs, and maintain active communication. Additionally, it supports the outcome by ensuring that City operations remain efficient and reliable through the use of robust and dependable networking technology.
REPORT:
To improve the City’s current networking infrastructure and ensure consistent availability and functionality, it is essential to address aging hardware and software. This alignment with best practices will bolster the City’s security posture. The City’s network infrastructure is aging, with devices no longer supported by the manufacturer. The purchase of new equipment will continue the City’s annual lifecycle plan to replace aging hardware and ensure ongoing support for future equipment.
The City’s networking infrastructure is the foundation for all communication between City employees, departments, locations, and community members. It comprises both hardware components (switches, routers, telephony, and firewalls) and software components that operate the networking devices. All City business, applications, software, servers, and storage depend on this network.
Due to the close integration of hardware and software components, dependencies have developed. Manufacturers often offer optional or necessary upgrades or enhancements to their products. IT staff must adhere to manufacturer guidelines to maintain normal operations and support for all products, ensuring secure and reliable data.
By addressing the aging hardware and continuing the City’s lifecycle plan, the City can maintain a secure, reliable, and up-to-date networking infrastructure. This proactive approach will prevent the City from falling out of support for its equipment in the future and ensure the continued efficiency and effectiveness of City operations.
Each purchase includes configuration and warranty support. Viable refreshed networking devices will be repurposed as ready spares, while the remaining equipment will be donated or surplused. This strategy not only modernizes the technology but also aligns with the City’s goal of maintaining an efficient, connected, and engaged City workforce.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 340,000.00 |
BUDGETED: |
340,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $340,000.00
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General Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
To continue this multi-year replacement project sufficient budget authority is programmed in the City Council approved FY 2025 Budget and financial forecast.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
None
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
6/18/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
6/17/2024 |