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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE:
title
Cooperative Purchase Agreement: YRCS Ethernet Backhaul Equipment
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SUMMARY RECOMMENDATION:
Summary Recommendation
Authorize the purchase of Ethernet backhaul network equipment utilizing a Cooperative Purchase Agreement through the State of Arizona for a total amount of $488,013.12 to Advanced Network Management, Inc., Scottsdale, AZ. (Information Technology - GRT-24-254) (Jeremy W. Jeffcoat/Robin R. Wilson)
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STRATEGIC OUTCOME:
The purchase of backhaul network equipment contributes to the City Council’s strategic outcome of Safe and Prosperous by increasing the resiliency and efficiency of the regional public safety radio and software systems and public safety effectiveness.
REPORT:
The Yuma Regional Communications Systems (YRCS) current backhaul network uses circuit-switched technologies that are based on the original public switched telephone network (PTSN) that telephone companies and other backhaul network operators are retiring in favor of new packet-switched technologies. The vendor for the regional public safety radio system has stated that the YRCS backhaul network will not support any future upgrades to the system, and additional enhancements planned for the regional public safety radio system will not be possible without the requisite backhaul network. YRCS desires to expend grant funds from the Yuma Police Department Border Fencing and Technology agreement with Arizona Department of Military and Emergency Affairs for regional P25 system support.
Circuit-switched networks have less flexibility and resiliency to re-route around system failures as compared to packet-switched networks. Telephone companies, wireless providers, radio systems, and other network operators have migrated their networks to packet-switched networks to achieve greater system resiliency, performance, and offer greater utilization of their investment with additional services. YRCS will realize these benefits by implementing the backhaul network equipment and will be well positioned for the future needs and requirements of its member agencies.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 0.00 |
BUDGETED: |
$ 1,342,856.00 |
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STATE FUNDS: |
$ 488,013.12 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $488,013.12
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193-60-12-BSGF.8970 State Grant |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the FY 2024 City Council approved budget to execute this purchase. This is grant funded and has no impact on the City’s general fund.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
03/11/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
03/08/2024 |