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STRATEGIC OUTCOMES |
ACTION |
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Department: |
☒ Safe & Prosperous |
☒ Motion |
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Finance |
☐ Active & Appealing |
☐ Resolution |
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☐ Respected & Responsible |
☐ Ordinance - Introduction |
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Division: |
☐ Connected & Engaged |
☐ Ordinance - Adoption |
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Procurement |
☐ Unique & Creative |
☐ Public Hearing |
TITLE: t
Sole Source Procurement: Police Workforce Platform Software Subscription
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SUMMARY RECOMMENDATION: Summary Recommendation
Authorize the purchase of additional modules of a PowerDMS software subscription for a three-year term at a total cost of $279,265.27 to PowerDMS, El Segundo, California. (SS-25-186 Police/Information Technology) (Thomas Garrity/Isaiah Kirk/Robin R. Wilson)
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STRATEGIC OUTCOME:
This proposed purchase supports the City Council’s strategic outcome of Safe and Prosperous. The software purchase advances the Police Department’s digital infrastructure, optimizes communication, and fosters greater engagement among employees in Yuma Police Department’s internal operations.
REPORT:
PowerDMS by NeoGov serves the Yuma Police Department (YPD) as a robust platform, offering essential policy management services. The City already utilizes PowerDMS for policy management and PowerDMS Arizona Law Enforcement Accreditation Program (ALEAP) for accreditation, but seeks to expand the capabilities by adding new modules to enhance operational effectiveness.
This platform boasts a cloud-based infrastructure that strengthens the efficiency and effectiveness of YPD operations, ensuring seamless communication.
The subscription includes modules such as PowerReady, which provides an agency-wide license for unlimited programs, including mobile accessibility, email notifications, ongoing training resources, and industry partnerships. PowerReady Setup Services offer one-time implementation support with access to online/virtual resources and a dedicated consultant.
The PowerIA Subscription offers agency-specific access to modules for Internal Affairs case management and complaint tracking. The PowerAction Subscription provides a license for collecting, tracking, and reporting actions taken by officers, while the PowerVitals Subscription includes a module for tracking indicators and assistance plans for early officer intervention. The setup services for PowerIA, PowerAction, and PowerVitals include system configuration training and access to online resources.
The PowerLine Subscription offers an agency-wide license for the wellness application, while the Vetted Subscription provides background investigation software based on usage.
PowerDMS Policy/Training Subscription: Offers cloud-based software as a service (SaaS) platform that combines document management, training management and accreditation management, and electronically links that content to alert users whenever a change may impact.
PowerEngage LE Subscription (Cuehits): Subscription to a computerized citizen engagement and feedback. Automated text message/text survey platform for law enforcement agencies sent based on interaction with a single department. Includes connection to agency Computer Aided Dispatch (CAD) and Law Records Management System (RMS). Does not include fees, if any, charged by the CAD or RMS vendor.
Vetted Subscription: Provides centralized place to manage candidates through a selection process for both recruiters and background investigators.
ALEAP Law Enforcement Annual Subscription and ALEAP Communications (911) Annual Subscription.
The total cost for these services is: Year 1 - $ 74,368.11
Year 2 - $ 100,647.45
Year 3 - $ 104,249.71
Approval of this Motion authorizes the City Administrator to enter into a three-year contract for each of the six subscription services totaling $279,265.27 and payable on an annual basis as described above.
FISCAL REQUIREMENTS:
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CITY FUNDS: |
$ 74,368.11 |
BUDGETED: |
$ 75,000.00 |
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STATE FUNDS: |
$ 0.00 |
AVAILABLE TO TRANSFER: |
$ 0.00 |
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FEDERAL FUNDS: |
$ 0.00 |
IN CONTINGENCY: |
$ 0.00 |
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OTHER SOURCES: |
$ 0.00 |
FUNDING: ACCOUNT/FUND #/CIP |
TOTAL $74,368.11
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General Fund |
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To total; right click number & choose “Update Field” |
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FISCAL IMPACT STATEMENT:
Sufficient budget authority is provided in the City Council FY 25 approved budget and programmed in financial forecasts, contingent on appropriations.
ADDITIONAL INFORMATION:
SUPPORTING DOCUMENTS NOT ATTACHED TO THE CITY COUNCIL ACTION FORM THAT ARE ON FILE IN THE OFFICE OF THE CITY CLERK:
NONE
IF CITY COUNCIL ACTION INCLUDES A CONTRACT, LEASE OR AGREEMENT, WHO WILL BE RESPONSIBLE FOR ROUTING THE DOCUMENT FOR SIGNATURE AFTER CITY COUNCIL APPROVAL?
☒ Department
☐ City Clerk’s Office
☐ Document to be recorded
☐ Document to be codified
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Acting City Administrator: |
Date: |
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John D. Simonton |
11/12/2024 |
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Reviewed by City Attorney: |
Date: |
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Richard W. Files |
11/07/2024 |